Administrative Officer

1 day ago

Stellenbosch, South Africa Stellenbosch University Full time

Duties/Pligte

The main duties for this full-time permanent position will be the coordination of the DRD capacity building programme, DRD information sessions to researchers, as well as the DRD Early Career Skills

Development (ECAD) programme.

DRD capacity building programme and information sessions:

- Coordinating the DRD capacity building programme and information sessions.- Setting up of the annual schedule calendar, in collaboration with the Director: Research Information and Strategic Initiatives.- Handling workshop/sessions arrangements (venue/online, catering (if required), workshop/information session materials, registrations, queries, etc.).- Drafting workshop/information session invitations, as well as handling the marketing and communication of events.- Liaising with venue organisers (if required) and workshop/information session facilitators.- Processing payments to service providers.- Post-workshop/information session evaluation, data capturing and processing for reporting purposes.- Providing data and budgeting information on the programme/sessions, as needed.

ECAD programme:

- Administrative support to the ECAD programme.- Acting as administrative liaison between mentees/mentors, DRD and academic coordinator of the ECAD programme.- Arranging mentee meetings/interviews with the coordinator of the ECAD programme.- Organising and coordinating mentor-mentee events.- Financial administration of the ECAD programme- Record-keeping and providing data related to the ECAD programme.- Providing information on ECADs for marketing and communication purposes.

Die hoofpligte vir hierdie voltydse permanente pos is die koördinering van die ANO kapasiteitsbouprogram, ANO-inligtingsessies aan navorsers, sowel as die ANO Vroeë Loopbaanvaardigheidsontwikkelingsprogram (ECAD).

ANO kapasiteitsbou-program en inligtingsessies:
Koördinering van die ANO kapasiteitsbou-program en Inligtingsessies.- Opstel van 'n jaarlikse skedule-kalender, in samewerking met die Direkteur: Navorsingsinligting en Strategiese Inisiatiewe.- Hantering van werkswinkel/sessie reëlings (lokaal/aanlyn, spyseniering (waar nodig), werkswinkel/inligtingsessie materiaal, registrasies, navrae, ens.).- Opstel van werkswinkel/inligtingsessie-uitnodigings, asook die hantering van die bemarking en kommunikasie van geleenthede.- Skakeling met lokaalorganiseerders (waar nodig) en werkswinkel/inligtingsessie fasiliteerders.- Prosessering van betalings aan diensverskaffers.- Na-werkswinkel/inligtingsessie evaluering, data-vaslegging en prosessering met die oog op verslagdoening.- Voorsiening van data en finansiële inligting oor die program/sessies, soos benodig.

ANO ECAD-program:
Administratiewe ondersteuning aan die ECAD-program.- Tree op as skakel tussen mentees/mentors, ANO en die akademiese koördineerder van die ECAD-program.- Reël mentee-vergaderings/onderhoude met die koördineerder van die ECAD-program.- Organisering en koördinering van mentor-mentee geleenthede.- Finansiële administrasie van die ECAD-program.- Rekordhouding en die verskaffing van data wat verband hou met die ECAD-program.- Verskaffing van inligting oor ECADs vir bemarkings
- en kommunikasiedoeleindes.

Job Requirements/Pos Vereistes- A relevant post-school qualification (NQF 6), as well as two years' relevant experience.- Excellent computer proficiency with regard to the Microsoft Office package, specifically MS Excel.- Excellent interpersonal skills.- The ability to function independently and effectively within a team.- Excellent communication skills.- Excellent organisational skills.- Attention to detail and a sense of responsibility.'n Toepaslike naskoolse kwalifikasie (NQF 6), sowel as twee jaar se toepaslike ervaring.- Uitstekende rekenaarvaardigheid ten opsigte van die Microsoft Office pakket, spesifiek MS Excel.- Uitstekende interpersoonlike vaardighede.- Die vermoë om onafhanklik en effektief binne 'n span te funksioneer.- Uitstekende kommunikasievaardighede.- Uitstekende organisatoriese vaardighede.- Noukeurigheid en 'n sin vir verantwoordelikheid.

Recommendation/Aanbeveling- Experience with SU's financial systems.- Knowledge of research administration at a higher education institution.-
- Knowledge of Adobe Creative Suite: Photoshop, Illustrator, InDesign, Premier Pro.- Knowledge of e-communication platforms: Everlytic (newsletter), SYMPA (mailing lists).- Knowledge of website management software: SharePoint, WordPress.- Knowledge of content creation platforms: Canva, CanvaPro.Ervaring met die US se finansiële stelsels.- Kennis van navorsingsadministrasie aan 'n hoëronderwys instelling.- Kennis en ervaring in die gebruik van sosiale media platforms (Facebook, Twitter, YouTube, etc.).- Kennis van Adobe Creative Suite: Photoshop, Illustrator, InDesign, Premier Pro.- Kennis van e-kommunikasie platforms: Everlytic (Newsletter), SYMPA (mailing lists).- Kennis van webwerfbestuur sagteware: SharePoint, WordPress.- Kennis van inhoudsontwikkelingsplatforms: Can

  • Administrative Officer

    1 day ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte **This position has seven main components, as follows**: - Office, financial and asset administration for the FMHS Doctoral Office and Predoctoral Short Course; - o Document and database management, data capturing, extraction, and interpretation/analysis; - o Providing support to students and supervisors in research degrees; - o Examiner...

  • Administrative Officer

    7 days ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte**Managing the front office/ reception/ door access of the Centre for Medical Ethics and Law (CMEL), including**: - Managing the front office in a professional, friendly and helpful manner;- - Maintaining office organisation, administration, and providing communication, telephonic and reception service;- - Taking accurate and detailed messages...

  • Administrative Officer

    2 weeks ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte**Managing the front office / reception / door access of the Centre for Medical Ethics and Law (CMEL), including**: - Managing the front office in a professional, friendly and helpful manner;- - Maintaining office organisation, administration, and providing communication, telephone and reception service;- - Taking accurate and detailed messages...

  • Administrative Officer

    1 day ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte **Financial administration**: - Proactively following up and assisting in the collection of outstanding documentation related to asset write-offs; - Managing the procurement of office supplies, including maintaining an accurate inventory of stock to ensure availability and operational efficiency. **Operational / facilities...

  • Administrative Officer

    1 week ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte - Lease administration; - Billing and payments: letting, advertising spaces, promotions and activations and keeping accurate records of the amounts owed by tenants and clients; - Deposits: ensuring that payment of deposits is received and reconciled before a rental agreement is finalised; - Rental property compliance: ensuring that all rental...

  • Administrative Officer

    1 day ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte- Providing administrative support to the principal investigator and project manager of a multi-site clinical trial, as well as planning and scheduling of the project manager's electronic diary;Handling transport and accommodation reservations;- Handling correspondence and general telephonic and electronic enquires;- Organising internal and...

  • Administrative Officer

    1 day ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte - Providing general administrative support to the Head of the Division, as well as to academic and support staff; - Compiling and editing correspondence, reports and other forms of communication; - Filing documents, as well as entering data and maintaining databases (e.g., members lists, distribution and contact lists); - Maintaining and...

  • Administrative Officer

    5 days ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte - Coordinating the administrative component of the Department, including providing assistance to the Departmental Chair, conducting Departmental secretarial and administrative duties, and coordinating Departmental functions; - Administration of the Departmental cost points and processing all financial transactions of the Department, including...

  • Administrative Officer

    1 week ago

    Stellenbosch, Western Cape, South Africa Stellenbosch University Full time

    Duties/PligteThe incumbent will:Provide administrative support for academic offering, including:assessment administration for both Computer Science and Applied Mathematics;tutorial administration;external and internal moderation administration;printing teaching and learning material;SUNStudent postgraduate administration;assistance with the postgraduate...

  • Administrative Officer

    3 days ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte - Personal assistant to the Director and the Deputy Director which includes diary management and scheduling meetings; - Administering the strategic calendar of the Division; - Responsible for general office arrangements; - Taking minutes of meetings and distributing it according to agreed timeframes; - Providing administrative support to all...