Administrative Officer

2 weeks ago

Stellenbosch, South Africa Stellenbosch University Full time

Duties/Pligte
**Financial administration**:

- Proactively following up and assisting in the collection of outstanding documentation related to asset write-offs;
- Managing the procurement of office supplies, including maintaining an accurate inventory of stock to ensure availability and operational efficiency.

**Operational / facilities administration**:

- Coordinating and managing building signage and change requests, thereby ensuring that all signage remains current and accurate;- Overseeing and ensuring the timely logging and follow-up of facilities and maintenance requests with the Facilities Management team;
- Coordinating the postal service for the Faculty, ensuring efficient and timely distribution of mail.

**General administrative support**:

- Overseeing the daily administrative operations of the Business Management Department. This includes scheduling meetings, organising departmental events, taking

minutes, and maintaining accurate records and correspondence;Providing a warm and professional welcome to guests, and directing them to the appropriate personnel within the office;- Maintaining a tidy and presentable reception area, reflecting the Department's professionalism;- Managing the diary of the Deputy Director of Business Management, ensuring efficient scheduling and time management;
- Handling telephone enquiries, and taking and relaying messages as necessary.

Job Requirements/Pos Vereistes
- Matric and at least three year's experience in a similar position;- Proven experience in an administrative role within a fast-paced environment;- Strong organisational and time management skills with a keen eye for detail;- Excellent verbal and written communication skills;- Proficiency in the Microsoft Office suite and experience with administrative software;
- The ability to work independently and as part of a team, demonstrating initiative and problem-solving skills.

Recommendation/Aanbeveling
- None

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