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Administrative Officer

2 weeks ago

Stellenbosch, South Africa Stellenbosch University Full time

Duties/Pligte

**This position has seven main components, as follows**:

- Office, financial and asset administration for the FMHS Doctoral Office and Predoctoral Short Course;
- o Document and database management, data capturing, extraction, and interpretation/analysis;
- o Providing support to students and supervisors in research degrees;
- o Examiner nominations and examination process for research degrees, and related reporting;
- o Providing administrative support and personal assistance to the head of the FMHS Doctoral Office;
- o Postdoctoral fellow, host, consolidoc, and alumni liaison and administration;
- o Reception, enquiries (walk-in, telephone and electronic), and ad hoc tasks.Providing meticulous, professional support of research degree examination processes;-
- Data capturing, data extraction, quality control and analysis;-
- Administrative support and quality assurance of electronic record-keeping;-
- Performing routine and regulatory tasks related to the research degree programmes;-
- Following up on Senate decisions related to the Faculty research degree programmes;-
- Providing general support to research degree studies in the Faculty;-
- Responding appropriately to all general queries (walk-in, telephone and electronic);-
- Assisting with the compilation of committee reports as well as an annual report;-
- Providing personal assistance to the head by assisting with meeting preparation and special projects;-
- General communication and marketing activities;
- Reception, enquiries, and ad hoc tasks.Job Requirements/Pos Vereistes- Diploma in Office Administration (or related field);- Two to three years' relevant experience;- Excellent proficiency in MS Excel;- The ability to work with large documents;- Database administration, data capturing, data extraction, and data interpretation experience;- Fluency with the range of office software (MS Office, OneDrive, Outlook, Teams, Word, Adobe);- Professional communication skills;- Excellent service orientation and sound interpersonal skills;- Previous experience of working directly with senior colleagues / stakeholders;- Independent project management ability;- Self-driven, efficient individual with strong work ethic;- Attention to detail, including consistent, meticulous copy-editing;- Commitment to a service role that is primarily deskbound, on site;- Understanding of the context and societal contribution of higher education and science.

Recommendation/Aanbeveling- Postgraduate degree / post-degree upskilling.- Advanced technical skills;- Fluency in isiXhosa and / or Afrikaans;- Previous experience of postgraduate students / studies;- Previous experience in a higher education environment.