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Administrative Officer

2 weeks ago

Stellenbosch, South Africa Stellenbosch University Full time

Duties/Pligte
- Coordinating the administrative component of the Department, including providing assistance to the Departmental Chair, conducting Departmental secretarial and administrative duties, and coordinating Departmental functions;
- Administration of the Departmental cost points and processing all financial transactions of the Department, including obtaining quotations from service providers and all forms of payment on the SU financial system;
- Academic administration of undergraduate and postgraduate students within the Department;
- Coordinating networking with other University Divisions such as IT, HR, Finance, Facilities Management and Campus Security;
- Handling enquiries from and liaising with staff, students, service providers and the public;
- Administration of social impact projects.
- Koördineer die administratiewe komponent van die Departement, insluitend hulpverlening aan die Departementele Voorsitter, verrigting van Departementele sekreteriële
- en administratiewe pligte, en koördinering van Departementle funksies;
- Administrasie van Departementele kostepunte en prosessering van alle finansiële transaksies van die Departement, met inbegrip van die verkryging van kwotasies van diensverskaffers en alle betalings op die US se finansiële-stelsel;
- Akademiese administrasie van voorgraadse
- en nagraadse studente in die Deperatement;
- Koördineer skakeling met ander Universiteitesafdelings soos IT, MHB, Finasies, Fasiliteitsbestuur en Kampussekuriteit;
- Hanteer navrae van en skakeling met personeel, studente, diensverskaffers en die publiek;
- Administrasie van gemeenskapsimpak-projekte.

Job Requirements/Pos Vereistes
- A financial or administrative diploma / certificate, or an equivalent qualification, with at least three years' working experience in finance and office administration;
- A high level of computer skills and proficiency in Microsoft Office and especially Excel;
- Excellent written and verbal communication skills;
- Excellent organisational skills;
- The ability to work well under pressure and within deadlines;
- The ability to work independently, to be pro-active, to take full responsibility for projects and to deliver work of an exceptional standard;
- The ability to function in a multilingual and diverse environment.
- 'n Finansiële of administratiewe diploma / sertifikaat of gelykwaardige kwalifikasie, met minstens drie jaar se werkservaring in finansies of kantooradministrasie;
- 'n Hoë vlak van rekenaargeltterdheid en -vaardigheid in MS Office en veral Excel;
- Uitestekende skriftelike en mondelinge kommunikasievaardighede;
- Uitestekende organisatoriese vaardighede;
- Die vermoë om goed onder druk te funksioneer en binne spertye te werk;
- Die vermoë om onafhanklik te werk, om proaktief te wees, om volle verantwoordelikheid vir projekte te neem en om werk van 'n uitmuntende gehalte te lewer;
- Die vermoë om in 'n meertalige en diverse omgewing te funksioneer.

Recommendation/Aanbeveling
- None.
- Geen.