Administrative Officer

7 days ago

Stellenbosch, Western Cape, South Africa Stellenbosch University Full time

Duties/Pligte

The incumbent will:

  • Provide administrative support for academic offering, including:
  • assessment administration for both Computer Science and Applied Mathematics;
  • tutorial administration;
  • external and internal moderation administration;
  • printing teaching and learning material;
  • SUNStudent postgraduate administration;

  • assistance with the postgraduate annual student intake process.

  • Provide computing support, including:

  • Learning Management System (SUNLearn) support;

  • Computer Science Division website administration.

  • Provide logistical support, including:

  • booking venues;
  • liaising with timetable and assessments offices regarding class and assessment timetables;
  • access control to the building and venues;
  • reporting facilities' problems.
  • Provide reception services as required.
  • Oversee asset management.
  • Complete the annual research output report.
  • Answer general queries (internal and external) appropriately.
  • Assist with the organisation of departmental or divisional functions.
  • Provide other administrative support as directed by the Head of Department or Division Heads.

Job Requirements/Pos Vereistes

  • A post-school secretarial or administrative qualification (or equivalent).
  • At least three years' secretarial and/or administrative experience.
  • Knowledge and experience of administration and information systems.
  • The ability to liaise appropriately and effectively with individuals at all levels, both within and outside the University.
  • Proven proficiency in the use of Microsoft Office (Word, Excel, PowerPoint, Outlook, and Teams).
  • Excellent verbal and written communication skills in English.
  • The ability to work under pressure without compromising accuracy.
  • Excellent time management skills and the ability to perform tasks independently, as well as the ability to multitask under pressure.
  • Commitment to maintaining strict confidentiality and professional discretion.
  • The ability to work independently as well as in a team.

Recommendation/Aanbeveling

  • Prior experience of administrative work at a higher education institution.

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