Facility Coordinator, Office Support

1 week ago


Johannesburg, South Africa Alfa Laval Full time

Finance Shared Service in the South Africa is looking for an exceptional Facilities Co -Ordinator to be based in our office in Isando, Kempton Park.

Most tasks and responsibilities will require your dedicated contribution as part of a team, but individual initiative will be encouraged.

Responsibilities in collaboration with Regional Facilities Manager will include but not limited to:
Facilities Management

1. Responsible for indirect procurement for the office e.g., hotels, rental cars, travel arrangement etc.

2. Conduct regular internal checks, physical verifications & facility walks to validate implementation of systems & processes.

3. Assist in management of facilities’ related contractors and service providers.

4. Ensure compliance to terms of service level agreement related to facilities service providers e.g., Maintenance, Cleaning, building lease etc.

5. Order, control and maintain office supplies such as stationery, consumables and maintain monthly usage reconciliations.

6. Support and ensure compliance with safety, health environment and community legislation and policies in liaison with the HSEQ Coordinator.

7. Facilitate and conduct regular building audits to ensure compliance with legal, safety, health, and environmental standards.

8. Contribute to the management of office equipment, the neat arrangement of documents, the storage and distribution of office supplies.

9. Assist with coordinating welfare activities, event planning, gifts.

Office Administration

10. Managing Incoming calls: answer and route incoming phone calls to the appropriate departments or personnel, providing accurate information as needed or taking messages when necessary.

11. Welcome visitors and determine the nature of their visit; issue visitor passes and maintain visitor logs; alert appropriate party of visitor arrival or direct visitors to appropriate office, department, or employee.

14. Assist with arranging meeting rooms, organizing, and distributing mail, receiving, and sending courier packages, company communications, etc.

Ad Hoc

15. Assist with budget and forecasting on costs related to facilities.

16. Liaise with Manager to oversee, monitor and ensure costs are contained within budgets.

17. Work hand in hand with IT in managing office access control in line with company policies and procedures.

18. Contribute to local & regional sustainability projects in line with Alfa Laval strategic goals.

Behavioral competencies

1. Possess high level of integrity.

2. Be thorough and pay attention to detail.

3. Experience and knowledge of MS Office tools.

4. Experience in handling switchboard.

5. Have outstanding communication and interpersonal abilities.

6. Be able to work independently.

7. Be flexible and open to change.

8. Have excellent writing and verbal communication skills.

Qualification & Experience

1. National diploma or above in office administration, facilities, or administration related qualifications

2. Experience in multinational company is an added advantage.

3. Proven experiences as a facilities Co Ordinator, office administrator, office assistant or relevant role.

Why should you apply?
- An exciting place to build your career having opportunity to expand your global network, inside and outside of Alfa Laval, with different nationalities.
- Excellent learning opportunity to work with our global leaders.
- We offer you an interesting and challenging position in an international, open, and friendly environment where we help each other to develop and create value for our customers.



  • Johannesburg, South Africa ADvTECH Support Office Full time

    **Overall Job Responsibility**: The Facilities Manager is responsible for establishing work procedures and processes for all the technical, soft services and business support functions. The incumbent will also assume overall accountability for planning, scheduling, monitoring and executing all maintenance related aspects, building information management...


  • Johannesburg, South Africa Hitachi Vantara Corporation Full time

    **Facilities Co-Ordinator/Receptionist Johannesburg, South Africa** **The Company** Hitachi Vantara combines technology, intellectual property and industry knowledge to deliver data-managing solutions that help enterprises improve their customers' experiences, develop new revenue streams, and lower the costs of business. Hitachi Vantara elevates your...


  • Johannesburg, South Africa Tsebo Solutions Group Full time

    Duties & Responsibilities Coordinate daily visitor and meeting room requirements Monitor maintenance requests and supplier performance Manage procurement and invoice processes Support budget tracking and reporting Ensure compliance with quality and safety standards Maintain accurate records and reports Skills and Competencies Strong communication and...


  • Johannesburg, South Africa TIEXMA Full time

    We are seeking a knowledgeable facilities coordinator to ensure an optimal working environment in our building. In this role, you will be responsible for performing regular building safety and security inspections, maintaining our building's equipment, and supervising cleaning crews. **Responsibilities**: - Managing building and equipment maintenance...

  • Group Repairs

    1 day ago


    Johannesburg, South Africa ADvTECH Support Office Full time

    **Overview of the Job**: Key Characteristics**: - +105 owned and leased properties supporting the ADvTECH Schools and Tertiary Education, and Resourcing Divisions. - +R60 million rand per annum incurred cost to be managed for repairs and maintenance to facilities. - +- R40 million per annum on minor CAPEX implementation projects. - +160 facility services...


  • Johannesburg, South Africa Oxyon People Solutions Full time

    The Facilities Coordinator is responsible for overseeing all activities inside the buildings to ensure that health, safety, and security standards are met, and arranging repairs when necessary. This position also involves educating, advising, and counseling staff on health, security, safety, and risk management to reduce or transfer risks. Main Duties Will...


  • Johannesburg, South Africa Tsebo Group Full time

    **About Us**: Tsebo Facilities Solutions is looking for a Facilities Coordinator to ensure quality systems and processes are adhered to and monitored on an ongoing basis in a manner that achieves the contractual objectives of Sage by providing supervisory direction and site support thereby ensuring maximum customer satisfaction in accordance with the...


  • Johannesburg, South Africa FirstRand Full time

    Job Description Assists in the administration and maintenance of all Bank facilities, grounds and equipment, ensuring continuous and efficient operation thereof Hello, Future Facilities Coordinator Welcome to FNB, the home of the #changeables. We design for the shapeshifters and deliver products and services that make us incredibly proud of people that...

  • Office Manager

    1 week ago


    Johannesburg, South Africa Afrihost Home Connect Full time

    **Overview**: The Office Manager is instrumental in ensuring the cleanliness, safety, and efficient operation of the office environment. This position focuses on managing facilities, fostering a positive workspace, and providing support to various departments within the organization. **Roles and Responsibilities**: - ** Cleaning and Maintenance**: -...


  • Johannesburg, South Africa Cepheid Full time

    **Office Management**: - Oversee day-to-day office activities as main point of contact in reception area, and keep management informed regularly via performance reports. - Oversee and maintain office equipment for uninterrupted function, identify needs and acquire suppliers. - Manage vendor relationships and coordinate food deliveries when requested. -...