HR Officer/administrator

**Bonakude - Vacancy Advertisement**

**Position: HR Officer/Administrator**

**Location: Durban**

**Job purpose**

The HR Officer/Administrator is required to provide support in the areas of HR Management, HR

Administration, HR Development, Employee Relations, managing payroll and leave administration.

You should have detailed knowledge of accounting and payroll procedures, familiarity with labour legislation, and advanced mathematical skills. Be able to process payment checks on time and resolve payroll issues in a timely manner.

**Responsibilities**

**Recruitment & Selection**:

- Drafting and placement of adverts in various mediums
- Quality checking that the contents of advertisements are in-line with the job description and the required skills and competencies are clearly stated.
- Liaise with external service providers for the publishing of adverts.
- Maintain a record of all advertised positions.
- Handling all HR related enquiries and assist with the recruitment administration.
- Coordinate recruitment interventions within the relevant business units and handle all HR related enquiries with line managers in order to positively impact on HR activities and thereby drive business performance.
- Facilitate the approval of staff requisition forms by checking Job Evaluation results and verifying vacant posts.
- Safe-keeping of staff records.
- Provide advice to management and staff on Recruitment & Selection and appointment related matters.
- Conduct interviews and reference checks and make final placement recommendations.
- Provide a comprehensive HR service that entails recruitment and selection and ensuring that employees are onboarded correctly.
- Provide secretarial and advisory services during short listings and Interviews.
- Ensure that the right people are attracted, screened, selected and matched to positions.
- Compile quality submissions.
- Draft appointment letters and submissions.
- Maintain accurate and up-to-date Human Resource Information Systems and ensure the integrity of HR information.
- Ensure that HR data and records are kept, updated and archived in accordance with relevant recruitment procedures and protocols.
- Provide the administration of employment contracts for the approval of the Accounting Officer.
- Prepares employees for work assignments by conducting orientation and training programs with employees and senior management;
- Conducting and analyzing exit interviews and recommending changes where appropriate;
**Administration**
- Maintains the organization structure by updating job requirements and job descriptions for all positions.
- Ensures that the following HR Policies are developed and implemented in terms of but not limited to the Employment Equity Act; BCEA and the Labour Relations Act: o Job Evaluation; o Recruitment; o Remuneration and benefits; o Employment Conditions; o Performance Management; o Training and Development; o Disciplinary policy and procedures
- Supports all internal and external HR related inquiries or requests;
- Provides quarterly reports on HR Activities;
- Maintain filing of all HR events and Committee meetings minutes;
**Performance Management**
- Ensures that a suitable performance management system is implemented to evaluate individual employee and team performance.
- Assist with the performance management procedures;
- Ensure all departments make their submissions in line with the organization’s policy;
- Provide training on the performance management process for staff and management and that all staff have performance management contracts

**Payroll & Leave Administration**
- Provide payroll inputs such as attendance summary, leave summary, other deductions to payroll for processing.
- Provide leave administration and maintaining all records related to employee leave;
- Ensuring meticulous implementation of payroll and benefits administration

**Training**
- To provide the required training support to line management and to inform all employees on the objectives and procedures of the performance management system;
- Coordinate training sessions;
- Liaise with training service providers on the scope of requested training;
- Draft Terms of Reference for training interventions;
- Maintain record of all training conducted through registers, invoices etc., to be included in the Work Skills Plan.
- Compile and submit the organization’s Annual Training Report;
- Draft internal training reports;
- Ensure accurate submission of the Work Skills Plan;
- Collaborate with unit Heads to ensure training interventions are aligned with identified Individual Development Plans.

**Employee Relations**
- Facilitate employee grievances processes where necessary and provide counseling to employees;
- Represents the company at disciplinary hearings;
- Ensure disciplinary procedures are carried out in line with the Labour Relations Act.
- Provide administrative support by providing documentation relevant to CCMA cases.

**Compliance**
- Ensure employmen