Executive Assistant

7 days ago

Durban, South Africa Sandi Crowther Recruitment Full time

KwaZulu Natal, Durban

**Ballito.** Minimum 5 years secretarial experience at an Executive level with Secretarial Diploma or equivalent secures Executive Assistant position. Strong communication, planning, multitasking, and organisation skills are essential.

**Responsibilities**:

- Provide support to business leadership that is timeous and high quality
- Manage diaries of the Group Managing Director and other Managers
- Screening calls for the Group Managing Director
- Ensure filing is up to date
- Order, manage and distribute stationary for the company
- Organise refreshments for meetings and training and requisition thereafter
- Arranging, compiling and co-ordinating business cards, letterheads or any documentation needed for the company
- Arrange shareholders, Board, concession meetings or any other meetings required as well as to compile the respective packs for each meeting
- Compile and submit annual report to IDM
- Manage boardroom / training room bookings
- Manage the cleaning service contract for the office
- Plan and coordinate all company flight, transportation and accommodation requirements for the company
- Assist with Public Relations activities
- Ensure compliance with all SHEQ systems and procedures of the Company
- Co-ordinate and compile department monthly reports
- Compile minutes for meetings
- Liaise with company’s attorneys / auditors for registration for all company secretarial / legal registrations

**Requirements**:

- Minimum Matric and a Secretarial Diploma or equivalent
- At least 5 years secretarial experience at an executive level
- Strong communication (verbal and written) and interpersonal skills
- Ability to multitask, have a proactive approach and efficient
- Proficient in MS Office, especially MS Word and Excel
- Ability to efficiently plan and co-ordinate events
- Be pro-efficient in minute taking and following up on the matters arising

For more information please contact:

- Lee-Ann Cullen

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