Executive Assistant
7 days ago
Company Description
Established in 2013, Top Dog Construction is acclaimed for its high-quality workmanship, personalized service, and quick turn-around-time. With branches in Durban and Port Shepstone, we have served satisfied clients throughout KwaZulu-Natal, the Eastern Cape, and are expanding into the Western Cape. Guided by our Top Dog Culture, we prioritize efficiency, integrity, quality, and passion. These values have earned us multiple construction industry awards, highlighting our excellence in various categories.
Role Description
We are looking for a half-day Executive Assistant to join our team in Port Shepstone. This is an on-site position supporting senior leadership through a range of administrative and executive functions. The ideal candidate will be highly organized, proactive, and capable of managing multiple tasks efficiently.
Role Responsibilities:
- Managing director's calendar and schedule
- Screening emails, calls and in-person appointments
- Co-ordinating travelling logistics for business trips including booking travel, preparing itineraries, and completing expense reports
- Managing documents and confidential information with appropriate discretion
- Drafting professional correspondence and emails
- Prepare and co-ordinate meetings, ensuring that agendas, reports and materials are prepared in advance
- Assist with the preparation of presentations and documents for internal and external meetings
- Assist with ad-hoc tasks and projects as requested by director
Preferred Candidate qualifications:
1. Minimum 5 years of administrative experience, preferably within the construction industry
2. Minimum 5 years of work experience with Microsoft 365
3. Proficient in both verbal and written English
Preferred Candidate Qualities:
1. Proactive and able to anticipate the needs of the director
2. Able to work independently and manage time effectively
3. Positive, professional, and aligned with our
Top Dog Culture
of integrity, quality, efficiency, and passion
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