Operations Administrator

Roles and responsibilities
1. Accommodate campus student and staff bodies in accordance with timetable and space ratios requirements
1.1. Establish and coordinate controls to populate venues & staff offices
Establishing processes and protocols for maintaining the general campuses, the venues, the facilities and ensuring that Buildings & Maintenance Officers (BMO) follow these.
Ensure campus IT is in good working order and projects planned with ITCO around IT projects, improvements, maintenance etc.
Establish process and protocol for gear packs and facility packs and assist EFO with annual project management of these.
1.2. Student and Lecturer experience feedback
Establish and roll out Operations surveys and assist Campuses, IT and EFO to project and plan improvements.
1.3. Establish controls to manage budgets and implement effective finance procedures for payments and procurement
Administrate budget management procedures, oversee BMO and Operations travel budgets. Consult IT and EFO on budgets. Do monthly budget recons and annual budget planning and projection.
2. Provide all course and staff equipment and facilities in accordance with campus timetable and ratios requirements
2.1. Establish discipline equipment and facilities requirements for each year of study
Work with BMO, EFO, ITCO, Stores officers and IT officers to ensure gear packs and facility packs are maintained
2.2. Maintain all equipment and facilities in good working order according to timetable needs
Checking venues and facility on a ongoing basis. Communicating with relevant colleagues to report, fix/replace as and when needed. Managing repairs and maintenance schedules.
2.3. Meet all equipment and facilities ratio requirements
Establish ratio calculation systems and procedures to check and maintain
3. Maintain campus health and safety, training and image standards in accordance with requirements
3.1. Establish and Ensure all OHS requirements are met
Ensure annual audits are completed and audit reports and compliance certificates received
Impliment strategies to improve compliance and remedy non-compliant areas
Ensure risk assessments are conducted, updated and maintain
Ensure incident reports are completed
Ensure first aid and fire equipment is maintained and available
Ensure policies are reviewed and updated timely
Ensure all appointments are made and records kept
Ensure safety committee meetings and fire drills are conducted
3.2. Establish and ensure all relevant training is facilitated or provided in accordance with campus requirements
Ensure all OHS training is conducted and certificates issued and filed
Establish and enforce protocols for all new staff, new students, new contrators on safety protocol
Assist IT to establish and enforce training on IT procedures, software and systems
Assist EFO to establish and enforce training on use of facilties and equipment
3.3. Establish and Maintain Campus image requirements according to standards
Ensure campus conforms to Style and CI guide
Ensure campus is clean and tidy at all times
Ensure regular and routine maintenance
4. Maintain effective campus, facility and equipment, access, management and inventory control systems
4.1. Establish and maintain access control and management systems
Establish and ensure safety and security measures. Access to campus, access to venues and facilties.
4.2. Establish and maintain equipment access and security management systems
Establish and ensure safe and controlled access to equipment and resources
4.3. Establish and maintain accurate campus inventory and control systems
Establish and manage control system to manage all campus assets and inventory
5. Maintain effective campus IT, Industry research and Strategic alliances
5.1. Establish and maintain required campus Wi-Fi/network and server standards and systems, IT equipment and security systems as well as institutional data integrity
Oversee Wifi requirements are being met, servers are up to standard and maintenance projects complete, telephone systems and printers in good working order and ensure data safetyand integrity.
5.2. Establish and maintain Industry research and knowledge in field of work and contributions to the institution
Ensure Operations department ongoing research, upskilling, training, courses etc.
5.3. Establish and maintain required relationships and alliances to ensure highest quality and cost effectivity Internal relationships and communication channels between OPS and staff as well as supplier and contractor relationships.

**REQUIREMENTS**:
Personal attributes [role associated]
Clerical and administrative competency for running the administrative functions of the role.
Honest and trustworthy - committed to high integrity of excellence.
Loyalty and a high level of confidentiality.
Punctuality and reliability.
Highly developed sational skills.
Initiative.
Maturity to handle a range of situations and to perform under pressure.
A meticulous and thorough nature.
An ability to work to tight de