HR and Finance Support Officer

**Job Title**: Finance and HR Support Officer

**Job Purpose**:
The Finance and HR Support Officer is responsible for providing support in both the financial and human resources departments. This role combines financial administrative duties with human resources functions, including payroll processing and employee records management.

**Payroll Responsibilities**:
**Payroll Processing**:

- Ensure accurate and timely monthly payroll processing.
- Calculate and input employee earnings, deductions, benefits, bonuses, and other compensations.
- Ensure compliance with South African labour laws and tax regulations

**Statutory Compliance**:

- Submit payroll-related statutory returns, including tax, UIF, and SDL payments.
- Submit Employment Equity reports to the Dept. of Labour, including EEA2 and EEA4.
- Submit workplace skills reports to the HWSETA, including the workplace skills development plan & annual training report.
- Report injuries sustained by employees to the Compensation Fund.
- Submit payroll tax return reports to SARS, including EMP201 and EMP501.
- Stay updated on changes to payroll laws and regulations.

**Leave Management**:

- Track and manage employee leave balances (annual leave, sick leave, family responsibility leave, etc.).
- Ensure that leave requests are processed and recorded correctly in payroll.

**Payroll Queries**:

- Respond to employee inquiries about payslips, deductions, and payroll policies.
- Resolve payroll discrepancies and errors promptly.
- Maintain accurate payroll records and ensure confidentiality of sensitive payroll data.

**Record Keeping**:

- Maintain accurate payroll records and ensure confidentiality of sensitive payroll data.

**HR Responsibilities**:
**Recruitment and Onboarding**:

- Assist with recruitment processes (posting job vacancies, screening resumes, setting up interviews).
- Facilitate the onboarding process for new employees, including document collection, setting up payroll, and contract preparation.

**Employee Record Management**:

- Maintain up-to-date employee records, including personal information.
- Update employment contracts and ensure legal compliance with labour regulations, such as the Basic Conditions of Employment Act.

**Employee Relations**:

- Assist in resolving workplace issues and employee grievances.
- Support disciplinary procedures.

**Training and Development**:

- Administer employee training schedules and track progress.

**Benefits and Compensation**:

- Assist in managing employee benefits, including provident fund.
- Handle the administration of employee bonuses and promotions.

**Finance Responsibilities**:
**Financial Administration**:

- Assist with capturing and processing financial transactions, including purchase orders, invoices, receipts, and payments.
- Monitor accounts payable and receivable.
- Reconcile company accounts, including bank statements and supplier accounts.

**Financial Reporting**:

- Support the preparation of monthly financial and sales reports, including budget reports, cash flow statements, and income/expense summaries.
- Assist in preparing year-end financial statements and liaise with external auditors during audits, as and when required

**Other**:

- Assist with the preparation of company budgets and financial forecasts.
- Track expenses against budgets and report variances.
- Manage and record petty cash disbursements, ensuring proper documentation and reconciliation.

**General Administrative Support**:

- Liaise with external service providers for payroll software, benefits administration, and accounting services.
- Provide administrative support to senior management in HR and financial matters.
- Assist in coordinating training programs.

**Skills and Competencies**:

- **Strong organizational skills**: Ability to manage multiple tasks and priorities efficiently.
- **Attention to detail**: Ensure accuracy in payroll, financial transactions, and employee records.
- **Numerical proficiency**: Strong aptitude for numbers and experience with financial reporting.
- **HR knowledge**: Understanding of South African labour laws, tax regulations, and HR best practices.
- **Communication skills**: Excellent verbal and written communication for interacting with employees and management.
- **Software proficiency**: Experience with payroll software (e.g., Sage, VIP Payroll), financial systems, and Microsoft Office Suite (particularly Excel).
- **Problem-solving**: Ability to address and resolve payroll, HR, and financial discrepancies.

**Educational Requirements**:

- A degree or diploma in Human Resources, Finance, Business Administration, or a related field.
- Professional certifications in payroll administration or finance will be an advantage.
- Minimum of 2-3 years of experience in a similar role combining HR, payroll, and finance functions.

**Job Types**: Full-time, Permanent

**Education**:

- Diploma (preferred)

**Experience**:

- HR and Finance: 2 years (preferred)