HR Administrator
2 days ago
**Reference: MLR 6833**
**Consultant: Michelle le Roux**
**Description**:
- Capturing and creating new employee profiles on SAGE 300 People
- Monthly processing of salaries for employees and certain consultants
- Monthly preparation of foreign currency pay slips for offshore employees
- Capture all personnel’s private medical and retirement annuity contributions correctly for tax benefit purposes
- Maintain the up to date record keeping of the Human Resources Management system
- Capture any additional earnings or deductions as specified by finance
- Communicate any changes to earning and deductions of payroll to employees
- Complete payroll on or before the 25th of each month unless communicated to the employees otherwise
- Assist with bi-annual payroll tax recon
- Work closely with the Finance department on matters such as WCA, SDL, UIF etc.
- Assist with the maintenance of central HR electronic databases / webpages and intranet Provide the HR Manager with up to date HR reports and statistics
- Health and Safety Administration
- Arrange relevant service providers in order to perform maintenance Assist with monthly health and safety checks
- Office Management Administration
- Updating of personnel records and filing of documentation (Electronically and paper based)
- Assistance in planning & scheduling (probation periods, scheduling interviews etc.)
- Complete STATS SA report quarterly
- Send IRP5’s to personnel
- Send pay slips monthly to employees without access to the payroll software
- Arrange and send gifts to employees for various occasions such as birth of a baby, operations, illness etc.
- Compile monthly reports for leave provision to be submitted to finance
- Final approver for all leave requests
- Ensure leave request are submitted correctly along with supporting documentation where needed
- Monitor use of leave days for all staff. Escalate any points of concern related to leave to the appropriate party. (Misuse and maximum reached)
- Administer leave records on the employee self-service
**Qualifications**:
- Financial / Administrative / HR Diploma plus minimum 6 years previous full payroll function experience
- Experience using SAGE 300 People or similar Software
- Good understanding of fringe benefits, deductions and tax (onshore and offshore) Required level of applicable legislation knowledge.
- Strong Excel skills
- Excellent communication skills both written and verbal
- Own reliable vehicle and valid driver’s license as weekly travel will be required for purchasing of office necessities
- COIDA
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