Property Manager

2 days ago

Cape Town, South Africa Global Talent Solutions Full time

**Property Manager**

The position is a Commercial Property Manager who has 10 years’ experience managing Commercial Property. The buildings range in size from 2,000m² - 20,000m² and are multi-tenanted mixed commercial and retail properties owned by a Private property Fund.

The Property Manager will be supported by a Property Administrator and a Facilities/Building Manager but will be ultimately responsible for all aspects of the Property Management Function for the portfolio of properties.

**Financial and Administrative**
- Preparation of and implementation of detailed Property Budgets and cash forecasts
- Reporting against budgets
- Ensuring Tenants are correctly billed and all rent and recoveries are billed and collected
- Keeping arrears at agreed minimum levels
- Cost benchmarking, cost control and management
- Ensuring Cost Recoveries are maximised
- Management of Owner payments to landlord
- Ensuring compliance with statutory payments for landlord
- Optimising cash flow for landlord
- Convening regular meetings with landlord and ensuring that all agreed reporting formats and timelines are met

**Leasing**
- Filling Vacant Space
- Renewing existing tenants leases
- Ensure all tenants have valid current leases and security (deposits or bank guarantees) in place
- Manage and oversee sourcing, vetting and installation of new tenants as well as vacating of leaving tenants
- Rental Benchmarking and advertising of existing vacancies
- Formulation and Implementation of letting strategy
- Liaising with Brokers
- Negotiating leases

**Operations/Facilities**
- Oversite and management of maintenance, cleanliness and repair of the Property and equipment, including supervision of any sub-contractors appointed
- Management of on-site Building Staff
- Regular Inspections of the Property
- Cost Benchmarking and ensuring contracts in place with existing service providers
- Management of contractors in accordance with agreed service level agreements and review of contracts on a regular basis
- Carrying out or appointing the necessary professional service provider if required, to carry out regular comprehensive assessments of all facilities in the Property e.g. lifts, air-conditioning, electrical reticulation etc. to ascertain the condition, the service and maintenance requirements, the anticipated major overhaul and/or replacement dates
- Preparing and instituting a service, preventative maintenance and replacement program
- Tenant Liaison
- Ensure Buildings comply with Occupation Health and Safety Act and that all annual services, checks, fire drills, etc are undertaken/performed

**Requirements**:
Must hold valid Fidelity Fund Certificate

Requires strong financial ability

Requires good understanding of the law of contract - specifically lease agreements

Good Negotiating and Marketing skills

Good understanding of physical operation and management of multi-tenanted building including lifts, central air-conditioning plants, access control systems, fire regulations and compliance etc

Experience on MDA is a benefit

**Job Types**: Full-time, Permanent

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