Executive Assistant to CEO

**Position: Executive Assistant**

**Department: Management and Administration**

**Salary: R15 000.00**

**Posting Date: 09 January 2025**

**Closing Date: 13 January 2025**

**Executive Personal Assistant to Company CEO**

We are a leading engineering and telecommunications organization committed to innovation, excellence, and delivering cutting-edge solutions. We are seeking a highly skilled and dedicated Executive Personal Assistant to provide comprehensive administrative and executive support to our CEO. This role requires a high level of professionalism, discretion, and the ability to efficiently manage multiple priorities. If you are a proactive problem solver with exceptional communication skills and keen attention to detail, we’d love to hear from you.

**Key Responsibilities**:
**- Administrative & Executive Support**:Provide end-to-end administrative support to the CEO, ensuring seamless day-to-day operations and acting as the primary point of contact on their behalf.

**- Calendar Management**:Organize and manage the CEO’s schedule, including the coordination of meetings, appointments, and international/domestic travel arrangements.

**- Documentation & Correspondence**:Prepare, proofread, and edit a wide range of materials, such as correspondence, reports, and presentations, ensuring accuracy, clarity, and a professional standard.

**- Communication Liaison**:Coordinate and facilitate internal and external communications, liaising with senior management, clients, and stakeholders to foster smooth collaboration and timely information flow.

**- Confidentiality & Discretion**:Handle sensitive and confidential information with the utmost discretion, maintaining a high level of integrity and professionalism at all times.

**- Meeting Coordination**:Assist in meeting preparation, including drafting agendas, taking minutes, and following up on action items to ensure timely completion of deliverables.

**- Research & Analysis**:Conduct research, compile data, and provide insights to support the CEO’s decision-making processes.

**- Records Management**:Organize and maintain files—both electronic and physical—to ensure easy accessibility and efficient record-keeping.

**-Problem-Solving**:Anticipate needs, identify potential issues, and develop proactive solutions to streamline operations and meet deadlines.

**- Other Administrative Duties**:Perform additional tasks as required to support the CEO and overall business objectives.

**Required Qualifications and Experience (Aligned with South African Standards)**:
**- Professional Experience**:
Proven experience as an Executive Personal Assistant, Executive Assistant, or similar role supporting senior executives, preferably at CEO or Managing Director level - minimum of 2 years.

Experience in the engineering or telecommunications sector is highly advantageous.

**- Educational Background**:
A National Diploma or Bachelor’s Degree in Business Administration, Management, or a related field is preferred.

**- Licenses**:
Valid driver’s license.

**Technology Proficiency**:
**- Digital Tools**:Experience with project management software and scheduling tools is highly desirable.

**Key Skills and Competencies**:
**-**Organizational Excellence: Exceptional ability to manage multiple priorities, maintain **meticulous**attention to detail, and meet tight deadlines under pressure.

**- Advanced Communication**:Strong verbal and written communication skills in English, capable of engaging confidently at all organizational levels.

**- High Integrity**:Demonstrated experience handling sensitive information with absolute confidentiality.

**- Adaptability**:Comfortable in a dynamic, fast-paced environment with shifting priorities**.**

**- Interpersonal Skills**:Skilled at building strong relationships and working collaboratively with colleagues, clients, and stakeholders.

**- Professionalism**:Displays a high degree of professionalism.

**Job Types**: Full-time, Permanent

Application Question(s):

- Do you have a Diploma or Degree in Business Administration, Management, or a related field.
- Do you have proficiency in Microsoft office suite and advanced computer skills.
- Do you have financial management and bookkeeping experience.

**Education**:

- Diploma (preferred)

**Experience**:

- Providing executive management assistance: 8 years (required)

License/Certification:

- drivers license. (required)

**Location**:

- Midrand, Gauteng (preferred)