Executive Personal Assistant to CEO

**Executive Personal Assistant to CEO**:
- Permanent contract- Full-time- From 600R to 700R gross salary/year- At least 2 years of experience (Junior level)- BTEC Higher National Diploma, Diploma of Higher Education- Assistant / Office Manager

**BOC has exciting opportunity for an individual to join our dynamic team,if this is you,we want you**

**Mission**:
**Purpose**
- The primary purpose of the role is to provide comprehensive assistance to the CEO.

**Principal Accountabilities**
- Manage the CEO’s calendar, travel, and meetings to ensure effective time management.
- Prepare and review correspondence, reports, and presentations on behalf of the CEO.
- Coordinate Board and executive team meetings, including agendas, minutes, and action items.
- Act as the primary liaison between the CEO and internal/external stakeholders.
- Handle confidential information with discretion and professionalism.
- Track and follow up on key initiatives and business priorities.

**Specific Responsibilities**Administrative & Strategic Support**
- Manage the CEO’s calendar, schedule, and business and personal travel arrangements to optimize efficiency.
- Draft, review, and manage correspondence, presentations, and reports on behalf of the CEO.
- Coordinate Board and executive team meetings, including preparing agendas, minutes, and action trackers.
- Anticipate the CEO’s needs, ensuring preparedness for meetings, engagements, and key decisions.
- Research and prepare briefing materials for discussions and external engagements.
- Coordinate onsite meetings, luncheons, coffees, in-house events.

**Stakeholder Engagement**
- Serve as the primary point of contact between the CEO and internal/external stakeholders.
- Have a thorough understanding of the business and stakeholders.
- Liaise with executives, managers, and external partners to ensure alignment and timely communication.
- Maintain discretion and confidentiality when handling sensitive matters.

**Operational Coordination**
- Monitor progress of key projects and initiatives, flagging risks or delays for CEO attention.
- Support preparation of business and strategy documents, including board packs and executive reports.
- Manage special projects as assigned by the CEO.

**Profile**:
**Educational Level**
- A diploma or degree in Business Administration or Office Management or any related qualification

**Years of Experience**
- At least 5 years’ working experience in a PA or secretarial role

**Other Technical/ Professional Skills/Qualifications**
- Experience in Visio will be an advantage

**Skills**
- Administrative mastery: Calendar management, travel coordination, meeting preparation, document drafting.
- Business acumen: Understanding of the CEO’s business context, strategy, and industry.
- Communication: Excellent written and verbal communication skills
- Discretion & confidentiality: Ability to handle sensitive information responsibly.
- Technology proficiency: MS Office Suite, virtual meeting tools
- Problem-solving & adaptability: Ability to anticipate needs and act proactively.
- Leadership support skills: Stakeholder engagement, board liaison, preparation of reports/presentations.

**Personal Attributes**
- Professionalism, integrity, and discretion.
- High level of initiative and self-motivation.
- Flexible and adaptable to dynamic business needs.
- Commitment to excellence and continuous improvement.

**Cl**osing date is 26th September 2025**

**Skills**:
Managing Calendar

Secretary

Reports

MS Office & Information Systems

**Location**:
**Location**

**Address**

1 Alsation St, 1685 Midrand, Afrique du Sud