Executive Coordinator

To assist in the coordination of strategic and operations functions within the office of the CFO liaising and coordinating with all key stakeholders within the Finance division and outside the division. Strategically ensure synchrony amongst various functions within the CFO office.

**Key Responsibilities**:
**1. **Strategic and Operational Planning Alignment**

a) Assist in the coordination/preparation and alignment of the Divisional Balanced Scorecard (BSC) and monitor implementation thereof.

b) Undertake project/programme management (BSC adhoc) initiatives as directed by the Group Executive (operational, real project, “approach and discipline stream” within the Division in respect of projects).

c) Prepare and manage the budget of the Executive’s Office and serve as its budget controller in consultation with the Executive.

d) Coordinate the division’s submissions to Board and its committees and to management committees.

e) Manage the Executive’s correspondence with high level stakeholders, including Ministers” CEO’s etc.

f) Prepare and advise on the Executive’s interventions in workshops/conferences, meetings, speeches, etc and ensure the Executive is appropriately briefed.

g) Follow-up on key decisions from Board; Executive Management etc and ensure timely implementation thereof.

h) Ensure that the Executive is briefed and prepared in advance of meetings.

i) Participate in meetings and interactions in order to ensure the recording of decisions and follow-up.

j) Analyst and interpret data and/or reports to advise the Executive on appropriate way forward.

k) Monitor and report on divisional operational risks and mitigation thereof.

l) Direct human resources activities in conjunction with the Executive, including the approval of human resource plans and activities.

m) Assisting in special projects allocated from CFO, Head: Supply Chain Management and the Chief Information Officer with accountability, responsibility, quality and reliability.

n) Direct human resources activities in conjunction with the Executive, including the approval of human resource plans and activities.

o) Co-ordinate the division’s planning cycle synchronized with the DBSA planning cycle.

p) Negotiate or approve contracts and agreements with suppliers and distributors according to delegated authority level.

q) Participate in meetings and interactions in order to ensure the recording of decisions and follow-up.

r) Analyst and interpret data and/or reports to advise the Executive on the appropriate way forward.

s) Coordinate internal audit and review and monitoring activities, including periodic review of the Division, Clusters and units.

t) Undertake other tasks as assigned by the Executive, from time to time.

**Office Administration**

a) Management of the Group Executive’s office with specific reference to the following:
b) Assist in ensuring that the Group Executive’s office is appropriately and adequately staffed and equipped;

c) Ensure that the Group Executive is briefed and prepared in advance of meetings;

d) Participate in meetings and interactions in order to ensure the recording of decisions and follow-up;

e) Coordinate and assist in the preparation of Divisional submissions to Board, Business Review, Management Committees, Adhoc Resolutions from Divisional specific committees (secretariat).

f) Compile all communication from the Office of the Executive.

g) Implementation of systems and processes to ensure the division functions more effectively and efficiently.

h) Procurement of professional services on behalf of the Group Executive by developing the relevant TOR’s and ensuring that procurement is performed according to the prevailing policy.

i) Quality assurance of documents and reports.

j) Compiling of operational (process) and content (strategic) reports as requested by the Group Executive.

k) Provide inputs on documents when requested by the Group Executive.

**Expertise & Technical Competencies**:
a) A post graduate tertiary qualification or equivalent (finance related)

b) Postgraduate tertiary qualification (MBA/Masters) would be an advantage

c) Additional business qualifications would be an added advantage with experience in a banking and/or finance sector.

d) Postgraduate tertirary qualification (MBA/Masters) would be advantageous

e) Strong Solutions Design and partnering experience at strategic level.

f) Strong Business Acumen and Strategic Advisory experience.

g) Minimum of 5 years’ experience in a similar role.

h) CA (SA) would be an added advantage.

**Skills & Ability**

a) Skills in strategy formulation and execution.

b) Skill in collecting and analyzing complex data, evaluating information and systems and drawing logical conclusions.

c) Extensive skills in terms of planning and project management and in maintaining composure under pressure while meeting multiple deadlines.

d) Ability to establish and maintain harmonious working relationships with co-