Payroll Administrator

2 weeks ago

Pretoria, South Africa City Property Full time

The purpose of the role is to be responsible for the preparation and processing of the payroll for employees.

***
**Manage, maintain, and update payroll related data.**

1. Request and receive new employee files from HR and capture accurately to the Sage system. Hand the files to senior payroll administrator for checking by the 7th of each month and file all completed files.
2. Capture all Payroll instructions to the Sage system i.e., loans, increases etc.
3. Download and process SARS AA88 requests on the payroll.
4. Ensure that all staff have access to their payslips at least 2 days before salaries are paid out.
5. Stay abreast of new developments on the system.

**Perform general administration duties.**

1. Accurately file payroll documentation by the end of the current month and always ensure the safe keeping and confidentiality of employee files.
2. Assist HR with dummy payslips, UIF forms etc.
4. Check various processes on various dates as stated on Duty list.
6. Approve / decline leave on the ESS system every afternoon and follow up on any uncertainties.
7. Complete the Leave Recon monthly before the end of the following month.
8. Attend Payroll and HR induction meetings monthly and take minutes.
9. Assist the Snr Payroll Administrator with monthly reconciliations i.e., Medical Aid, Insurance accounts etc.
10. Achieve and maintain a good working relationship with staff and team members.

**Working conditions**:
Office Based.

**Qualifications & Experience**:
1. Matric qualification required.
2. Payroll qualification preferred.
3. 3 years payroll administration experience required.
4. 2-3 years working experience on Sage People 300

**Skills & Knowledge Required**:
1. ESS (Employee Self Service) knowledge and experience beneficial.
2. Knowledge of applicable legislation (e.g. Leave Policy, company benefits, maternity leave etc.).
3. Knowledge of basic Tax laws including SARS submissions and requests.
4. Keep up to date with legislative requirements.
5. MS Office:
a) MS Word - Basic
b) MS Excel - Intermediate
c) Outlook - Basic
6. Good typing skills.

**Personal **Attributes**:
1. **Stress tolerance - **coping with stressful situation.
2. **Interpersonal relationships** - building mutually satisfying relationships.
3. **Empathy** - understanding & appreciating how others feel.
4. **Assertiveness **- communicating feelings and beliefs; being non-offensive.
5. **Teamwork** - cooperation with others, good-natured attitude and encouraging people.
6. **Persistence** - sticking with tasks, not giving up, dislike leaving things unfinished.
7. **Rule** **following** - adhere to rules and strictly follow work regulations.
8. **Attention to detail** - focus on details, strive for perfection and be well organized.

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