Administrative Coordinator

1 week ago

Stellenbosch Western Cape, South Africa Frank Consult Full time

Join our client, a leading agricultural trading company in Southern Africa, with a rich history dating back to 1994. Our client's commitment to excellence, market expertise, and innovative risk management has positioned them as a prominent player in the agricultural products marketing sector. They prioritize value addition, optimizing the wealth of their clients, and upholding traditional values such as honesty, reliability, respect, and loyalty.

They are looking for an **Logistics & Administrative Coordinator** at their **Stellenbosch** office.

**Responsibilities**:

- Invoicing clients and maintaining accurate financial records.
- Handling internal stock transfers efficiently.
- Processing supplier invoices and storage/transport-related invoices.
- Compiling, submitting, and managing contracts with both suppliers and clients.
- Collecting and organizing signed contracts and proof of deliveries (PODs).
- Coordinating and managing monthly audits, including collecting required documentation.
- Conducting regular 6-month reconciliations.
- Preparing and generating monthly commission reports.
- Managing stock control and providing weekly stock reports.
- Adding new suppliers and clients to our database, including necessary documentation.
- Addressing daily queries from team members, suppliers, clients, and transporters.
- Negotiating rates with transporters and managing communication with them.
- Ensuring transport contracts are accurately compiled and maintained using templates.
- Keeping clients informed about cargo status and fostering positive client relationships.
- Identifying key stakeholders at loading and off-loading points.
- Conducting daily administrative tasks, including data entry and reconciliation of PODs.
- Planning truck movements and stock delivery on a weekly basis.

**Qualifications and Experience**:

- At least 2 years of experience in a logistics role.
- A relevant degree, which will be advantageous.
- Proficiency in Excel and excellent analytical skills.
- Strong customer service orientation.
- Effective planning and organizational skills.
- The ability to work collaboratively in a team.
- Meticulous attention to detail.
- Accurate and efficient work habits.
- Willingness to be available for cell phone queries and problem-solving after office hours.
- Negotiation skills.

**Competencies**:

- Analytical thinking to solve complex logistics challenges.
- Proficiency in Excel for data analysis and reporting.
- Exceptional customer service skills to maintain positive client relationships.
- Effective planning and organizational abilities.
- Strong teamwork and collaboration.
- Attention to detail in administrative tasks.
- Accurate and efficient work habits.
- Excellent communication skills, both written and verbal.
- Availability for cell phone queries and issue resolution outside regular office hours.
- Negotiation skills to manage rates with transporters.
- Relationship-building capabilities with transporters, clients, and suppliers.
- Proactive communication with clients to keep them informed about cargo status.
- Identification of key stakeholders at loading and off-loading points.
- Diligent daily administration, including data entry and reconciliation.
- Weekly planning of truck movements and stock delivery coordination.

**Remuneration**:

- Industry-related basic salary dependent on experience.
- Company pension fund contribution.

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