Administrative Coordinator

2 weeks ago

Stellenbosch Western Cape, South Africa Helderberg Personnel Full time

My client, a well established concern within the agricultural industry has a vacancy for an Administrative Coordinator to join their team. A B.Comm degree and 3 years experience in a financial or administrative role will count in your favour

administrative coordinator

**Qualifications and Experience**:

- At least 2 - 3 years of experience in an administrative or financial role.

**Skills**:

- Analytical.
- Good Excel skills.
- Excellent customer service skills.
- Good planning and organizational skills.
- Excellent communication skills.
- Ability to work in a team.
- Good attention to detail.
- Ability to work very accurately and efficiently

**Responsibilities**:
Contracts:

- Perform cost calculation on transactions
- Check that sales contracts are signed
- Drafting internal sales contracts

Billing:

- Invoicing and storing necessary documents
- Make transfers to other marketers
- Making out credit notes
- Create and send out pro forma invoices

Loading of external invoices:

- Prepare accounts payable invoices for payment (POC)
- Load storage invoices on real contract
- Load transport invoices on primary cost for loads unloaded in stores

Miscellaneous:

- Provisions
- Commissions checked monthly on time
- Closing of contracts at the end of Feb. and Sept.
- 6 Months reconciliations
- Handle minor enquiries/complaints as soon as possible
- New debtors and creditors collection of necessary paperwork

Inventory:

- Complete inventory report
- Check stock in stores with GP stock
- Complete request for inventory adjustments where necessary
- Annual stock confirmation

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