Project Administrator

6 days ago

Cape Town, South Africa Stowe Holdings (PTY) LTD Full time

The core purpose of the position is to be able to assist with administrative tasks and assist with coordination of various resources & tools in the implementation of small to large scale projects in a cost-effective manner and against pre-defined timelines, using asset control and management of human resources. And to provide Administrative support to various Project Leads.

**Key Responsibilities**
- To be aware of and adhere to required policies and Procedures
- Run reports to communicate progress and project performance to the relevant Internal audiences
- Provide updates and support in the development of daily and weekly reports, dashboards and other communications
- Contact sites telephonically to get relevant project related information
- Serve as a project librarian, keeping accurate records of project documentation
- Creating electronic project packs
- Add project to Project Dashboard
- Submitting electronic Purchase Requests to Finance
- Submitting electronic Purchase Orders to AssetMangement
- Request courier cost from Finance where applicable
- Request Proof of Delivery of stock where applicable
- Log calls for relevant projects on HEAT
- Updating Project Calls on Heat with invoicing details
- Closing calls for relevant projects on HEAT when project has been completed
- Update relevant project reports where applicable
- Collate worksheets and required Project documentation
- Complete recons for Project Lead signoff
- Complete feasibilites
- Electronic filing of invoicing
- Able to support and back-up project lead when needed
- Communicate project delays and risks
- Provide daily accurate feedback and reports as required
- Supply relevant project documentation when and if required
- Maintain project work and resource schedules on a weekly basis
- Manage project work and resourse schedules on a daily basis
- Confirm relevant scope of work with resources
- Assisting with external scheduling and communication

**Key Competencies**
- Computer Literate
- Office 365 Package - excel, word, Teams
- Share Point
- Good communication skills
- Reporting skills
- Problem solving and negotiation skills
- Ability to work under pressure
- Ability to work with mínimal supervision
- Ability to work in a team
- Self-motivated and confident
- Confidentiality
- Promote good working relations

**Minimum Requirements**
- Matric, preferably an NQF level 5 relevant qualification
- 2 - 3 years experience in a similar role

**Job Types**: Full-time, Temporary
Contract length: 6 months

**Salary**: From R10,000.00 per month

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