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Project Coordinator

2 weeks ago

Cape Town, South Africa Project Management Connection Full time

**Output / Deliverables Measurement/S**

**Financial Administration**
- Assist in Managing programme budget & costs by updating the programme budget and execute monthly cost & projection reporting
- Coordinate PPO time capturing by ensuring that all relevant resources has booked their monthly time on PPO before month-end closure.
- Manage account payments for various vendors.
- Create and manage Purchase Orders for all contractors on the programme.
- Resolve budget queries and report to Programme Manager.

**Project Coordination/Support**
- Support to programme manager and project team including managing PM diary and assisting with queries from large project team
- Project maintenance and updates on PPO and SharePoint and logging of issues, dependencies & risks for reporting and managing purposes on PPO
- Run stand-up meetings and communicate & follow up on actions and provide regular feedback to Manager e.g. daily stand-ups, Kanban Boards or Planner updates etc.
- Manage a small work stream within the Programme and report on progress to workstream leads, and Programme Manager
- Quality Minute-taking & distribution within 48 hours (2 days).
- Interpretation and update of Project Plans and progress updates on PPO, MS Project or Planner apps from the different project streams.
- Accurate reporting according to standards (weekly dashboard & monthly progress reports).
- Maintain Programme data on PPO and SharePoint.
- Update of demand/supply for the programme on PPO
- Hardware/Software orders on SRS system = 5 working day SLA
- Coordinate issues, dependencies & risks across sub-projects
- Formalise Change Management process.
- Ensure proper project completion according to administrative guidelines.
- Update PSAMC document and follow up on deliverables.
- Coordinates project progress reporting using project management methodology.
- Monitoring project implementation dates and follow-up with stakeholders
- Arrange meetings, venues, catering, equipment set up & removal (mostly virtual)
- Diary management: schedule & acceptance of meetings & project specific mail administration
- Keep birthday, telephone or any other registers updated as required by the project
- Create positive influence on morale of project team