Procurement & Admin Coordinator

3 days ago


Paarl, South Africa JSM Business Services Full time

We are looking to employ an experienced, hard-working and efficient person to fill this Paarl based position as Procurement & Admin Coordinator for our client’s imported capital equipment portfolio and selected manufactured equipment.
- Matric - minimum requirement
- A relevant tertiary qualification would be an advantage
- 5+ years **procurement & administration** experience
- Excellent computer skills - experienced on **Excel and ERP** system
- Strong administrative skills
- Organised, neat and pays attention to detail
- Able to cope under pressure and respond quickly to customer requests
- A professional manner, with excellent communication skills and telephonic skills,
- Fluent in English and Afrikaans
- Flexible and willing to work longer hours if required

The primary tasks include:
Purchase orders both foreign & local
- Opening and closing of works orders on the ERP System (Q-Muzik)
- Manage communication & administrative tasks between freight forwarders & suppliers, tracking orders & shipments
- Report to clients regarding delivery
- Filing all Service notes / Delivery Notes / Invoices & other paperwork
- Deal with queries from clients/suppliers/Salespeople and technicians
- Complete equipment portfolio quotations on parts to clients
- Quotations from freight forwarder and couriers
- Receive orders from client, Convert quote to order
- Invoicing
- Doing detailed quotes
- Complete equipment portfolio invoicing - JHB & Paarl
- Warranty return goods process
- Debtors - Follow up on payments including quarterly visits to customers
- Relief switchboard duties

Ability to commute/relocate:

- Paarl, Western Cape: Reliably commute or planning to relocate before starting work (required)

**Education**:

- High School (matric) (required)

**Experience**:

- procurement and administration: 5 years (required)



  • Paarl, South Africa InteliGro Pty Full time

    Industry: Agriculture, Forestry & Fishing Job category: Agriculture, Forestry, Environmental and Fishing Contract: Permanent Remuneration: Market Related EE position: No About our company At InteliGro, we’re passionate about making a real difference where we believe it matters most – on the farm. We’re not just a company; we’re a trusted partner,...


  • Paarl, South Africa Vine Full time

    Our client in Paarl is looking for a Procurement Coordinator. Responsible for overseeing the procurement process of fresh produce, ensuring timely and efficient sourcing of fruits and vegetables from suppliers, managing stock levels, and maintaining accurate records. The role requires strong analytical skills, attention to detail, and the ability to work in...


  • Paarl, South Africa Medi Clinic Full time

    Mediclinic Southern Africa Corporate Office| Stellenbosch | South Africa Closing date: 30/11/2025Number of positions: 1Recruiter name: Lerato KhatiReference number: 65717Workplace Type:HybridPermanent MAIN PURPOSE OF JOB To manage and administer the procurement of CAPEX and OPEX purchases. KEY RESPONSIBILITY AREAS Perform ICT Procurement for Mediclinic and...


  • Paarl, South Africa HG Molenaar Full time

    We are looking to employ an experienced, hard-working, and efficient person to fill this Paarl-based position as** Costing Coordinator**. - Matric - A relevant tertiary qualification would be an advantage - 5+ years experience in a similar role - Experience in a manufacturing environment is essential - Excellent computer skills: Experience in Excel & ERP...

  • ADMIN Paarl

    5 days ago


    Paarl, Western Cape, South Africa Veto Elite Sourcing Full time

    Job Title: Admin/RecruiterJob Summary: Neshinna Promotions is seeking a highly organized and detail-oriented Admin/Recruiter to join our team. The ideal candidate will be responsible for managing administrative tasks and recruitment processes to ensure the smooth operation of the company.Key Responsibilities:Coordinate and manage day-to-day administrative...


  • Paarl, South Africa Wheco Group Full time

    **Join Our Team as a Factory Admin Assistant at Incanda** Are you an organised multitasker with a passion for keeping things running smoothly behind the scenes? We’re looking for a dependable **Factory Administrator** to support the day-to-day administrative operations in our fast-paced factory environment. This role is ideal for someone who enjoys...

  • Admin Assistant

    1 week ago


    Paarl, South Africa Incanda Furniture Full time

    **Admin Assistant** The Administrative Assistant is responsible for efficiently managing various administrative tasks to ensure smooth operations within the company. This role involves processing and capturing orders, managing customer inquiries, coordinating with logistics, and overseeing stock management. Additionally, the Administrative Assistant will...

  • Trade Admin Assistant

    2 weeks ago


    Paarl, South Africa Helderberg Personnel Full time

    My client, an established concern within the agricultural industry is seeking to employ a **Trade Admin Assistant** to be responsible for handling and processing purchases, sales and freight commodities in Paarl. trade admin assistant Typically you would input transactions on to the system, troubleshoot concerns on transactions and loads, liaise with...

  • Exports Coordinator

    1 week ago


    Paarl, South Africa Exceed Human Resource Consultants Full time

    Make and amend bookings - Adequate record keeping of bookings made and utilised - Arrange loadings for vessels on a weekly basis alongside the Logistics Manager - Import of PO files into stock system - Create commercial Invoices and send to relevant forwarders - Create and send packing lists to UK teams - Maintain and update budget sheets - Liaising with...

  • Admin Assistant

    3 days ago


    Paarl, South Africa Wheco Group Full time

    **PURPOSE OF POSITION** To provide efficient and accurate administrative support to the Stores Department. The Admin Assistant plays a key role in maintaining stock transaction accuracy, ensuring effective record keeping, and supporting daily operations that are critical to supply chain continuity and inventory control. **DUTIES & RESPONSIBILITIES** -...