Travel Administrator

5 days ago

Century City, South Africa NACOSA Full time

**Our Values**
- We recognize and respect the agency, dignity and strength of communities and people, we are connected to and grounded in communities, we value and embrace inclusion, diversity, and transformation,_
- we put people first_,_

**The duties and responsibilities of the **Travel Administrator **will include, but not limited to**:

- Coordinate and plan all aspects of business travel for internal NACOSA staff only.
- This will include flights, accommodations, ground transportation, and any other travel-related needs.
- Ensure staff are timeously provided with their travel itinerary and be available to support queries.
- Develop and implement emergency travel plans and provide assistance to travelers in the event of unforeseen incidents or emergencies.
- Build and maintain excellent relationships with vendors/suppliers and negotiate/secure the best possible rates and service delivery.
- Assist with administrative process to execute procurement requests for travel vendors, including, obtaining key supplier documentation such as registering suppliers, obtaining quotes from suppliers, generating order numbers, communicate order number to suppliers, obtaining complete invoices and requesting supporting documentation.
- Prepare completely and accurate payment packs for timeous submission to finance.
- Ensure payments submitted have been processed and distribute proof of payment to suppliers.
- Coordinate fleet vehicle booking and ensure Fleet protocols are being followed.
- Manage filing system and accurate record keeping of all administrative records.
- Perform irregular, one time and special request tasks related to the department as a whole.

Required qualifications, skills, and experience.
- Matric certificate or equivalent qualification.
- A qualification (certificate or diploma) in Office/Business Administration will be advantageous
- English and any other South African Language.
- Must have at least 3 years’ experience in an Administrative role with significant responsibility for travel and logístical arrangements.
- Experience in organising meetings, functions, and events.
- Experience working within structured environments in accordance with procedural guidelines (such as finance policies, procedures, systems).
- Experience working in the NPO/NGO / an understanding of Health Care programmes would be highly advantageous.
- Basic Microsoft Suite Skills (Outlook, Power Point, Word, etc.)
- Previous experience working on Netsuite, Fraxion or other supply chain systems will be highly advantageous.

**Personal Competencies**
- Exceptional Client Service
- Excellent verbal and written communication
- Strong planning and organising ability.
- Good time management skills
- Attention to Detail
- Valid drivers’ license with no endorsements (Code B)

**_PLEASE NOTE:_

  • Travel Industry Bsp Refunds Administrator

    2 weeks ago

    Century City, South Africa Travellab Group Full time

    Our Club Travel team is looking for an experienced **BSP Refunds Administrator**!** In this role, you will support the BSP Department with various processes and functions to meet the Travel Industry operational requirements through: - Actioning and clearing of rejected Airline BSP Link Applications. - Calculating and processing refunds. - Processing of...

  • Franchise Administrator

    5 days ago

    Century City, Western Cape, South Africa Travellab Africa Group Full time

    Our Club Travel team is looking for a Franchise Administrator to join the team Purpose of the Role The Franchise Administrator plays a pivotal role in ensuring the smooth and efficient operation of the Club Travel franchise network. This position provides comprehensive administrative and operational support to all franchise partners, from initial...

  • Administrator (National)

    5 days ago

    Century City, South Africa Mazars Careers Full time

    **Purposes of the job**: To provide support to the National Learning & Development Team in the administration and co-ordination of the national L&D Learning Plan, thereby ensuring a quality delivery in terms of system, process, and procedure. **Duties and Responsibilities**: - Assist to coordinate & provide administrative support for learning interventions...

  • Call Centre Operations Manager: Travel

    1 week ago

    Century City, South Africa WNS South Africa Full time

    Company Description** WNS (Holdings) Limited (NYSE: WNS)**, is a leading Business Process Management (BPM) company. We combine our deep industry knowledge with technology and analytics expertise to co-create innovative, digital-led transformational solutions with clients across 10 industries. We enable businesses in Travel, Insurance, Banking and Financial...

  • Team Leader

    1 week ago

    Century City, South Africa WNS South Africa Full time

    Company Description** WNS (Holdings) Limited (NYSE: WNS)**, is a leading Business Process Management (BPM) company. We combine our deep industry knowledge with technology and analytics expertise to co-create innovative, digital-led transformational solutions with clients across 10 industries. We enable businesses in Travel, Insurance, Banking and Financial...

  • Administration Assistant

    2 weeks ago

    Century City, South Africa TMT Services & Supplies Full time

    **Job Title**:Administration Assistant **Department**:Road safety Law Enforcement | City of Cape Town **Company**: TMT Services and Supplies (Pty) Ltd **Location**:TMT Head Office (Century City) **Job Type**:Fixed Term **Position overview** To assist the Prosecution Manager in administrative tasks and in all operational, logistics and financial matters...

  • Marketing Administrator

    2 weeks ago

    Century City, South Africa Spur Group Full time

    **Job Advert Summary**: Spur Corporation is a growing multi-brand restaurant franchisor, headquartered in Cape Town. The group currently has eight brands, namely, Spur Steak Ranches, Spur Grill & Go, Panarottis Pizza Pasta, John Dory’s Fish Grill Sushi, RocoMamas, The Hussar Grill, Casa Bella and Nikos Coalgrill Greek. In order to retain an exceptional...

  • Finance Administrator: Travel

    7 days ago

    City Bowl, South Africa Right People Solutions Full time

    **Finance Admin - Travel** **Cape Town City Center** Work in the Travel Department of Head Office, working closely with the business travelers, finance, payroll as well as external travel suppliers. **Criteria**: - **Matric with 3 years Finance experience within a Travel environment or Head Office Travel Department (Critical)** - **Tertiary Qualification...

  • Administrator to HR Director

    2 weeks ago

    Century City, South Africa Seat Academy Full time

    Seat Academy is a virtual online school South Africa can be proud of. We provide support to parents who wish to home school their children. We are looking for a young, energetic person to assist the HR Director. **Requirements**: - Must be willing to learn - Must have Grade 12 and 1 to 3 years working experience - Must be a peoples persons - Must be able...

  • Junior Tour Operator

    2 weeks ago

    Century City, South Africa Walk Through Africa Tours Full time

    We are currently recruiting for qualified Junior Tour Operator you will be responsible for managing reservations and bookings for various travel services. Key Responsibilities: Reservation Management: - Assist customers in selecting appropriate travel services based on their preferences and requirements. - Make reservations for flights, accommodations, car...