Front of House Administrator

1 week ago

Mount Edgecombe, South Africa Tailormade Solution Full time

Our client is looking for an energetic professional Admin lady for their well-sought-after estate in Durban, Mount Edgecomb.

DUTIES:

- Take meeting minutes
- Prepare agenda for the meetings
- Arrange meetings - send invites
- Attend sub-committee meetings as required
- Typing letters
- Office consumables stock control
- Purchasing of office supplies and consumables
- Database management - Honeycomb, Mailchimp, telephone list, contractors list - **will provide training**:

- Liaising with residents/estate agents/service providers
- Orientation with residents/tenants - **will train**:

- Verifying access documents and dealing with all queries regarding and arranging access
- Post box key roster and allocation
- Mail sorting
- Manage Community centre/tennis court bookings
- Switchboard control
- Update chalkboard notices
- **will provide training**:

- Oversee lease renewals & reminders
- Filing of all hard copy office documents
- Provide support and backup for Estate Manager and Operations Manager when required
- Verification of authorised invoices for weekly payments - GL coding and expense description
- Preparation of weekly payment schedule
- Requesting supplier statements for the month - creditors control
- Debit card register
- Petty cash disbursements and recon
- Access card stock control & orders
- Reconciling of Community centre refunds
- Prepping of transfer requirements for consent and clearance **- will train**:

- Maintenance of leave forms and balances
- Assisting with auditor request for documentation

**Requirements**:

- Hospitality/Property/Estate administration experience beneficial
- Client service experience/front of house beneficial
- Own vehicle and valid driver's license
- Must have Engish as 1st language
- Afrikaans beneficial
- Confident and outgoing
- Problem solver

Hours of work: 07:30 - 16:00 (Monday to Friday)

**Job Type**: Permanent

**Salary**: R12,000.00 - R15,000.00 per month

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