Pa / Office Manager

18 hours ago

Somerset West, South Africa Helderberg Personnel Full time

administration|office administration|office manager|personal asisstant

**Responsibilities include but not limited to**:
Calls and timesheets management:

- Daily timesheets management
- Daily call management
- Preparing timekeeping reports for invoicing
- Assisting with maintaining data and keeping it up-to-date
- Escalating matters pertaining to time logging to the Team Lead and Service Delivery Manager based on daily timesheets review
- Ensuring all weekly timesheets are updated with the correct info, reviewing, and approving recons
- Verifying consolidated time reports

Client agreements management:

- Ensuring that valid clients’ support agreements are in place, monitoring expiry dates and communicating internally as well as with clients
- Monitoring rates increase due dates and communicating ahead of time
- Managing monthly support buckets where applicable
- Preparing Quotes, comms and follow up with the clients
- Reviewing and updating documents and proposals
- Follow-up on documents sign off
- Managing Purchase Orders
- Managing our company profiles on
- Uploading the latest agreements and Purchase Orders to SharePoint
- Assisting with new clients’ onboarding process (submitting all required documents, completing required info on their supplier portals, answering any queries, follow ups)

Client Invoicing:

- Ensuring that all required timesheet data is available for invoicing where required
- Issuing invoices, compiling final timesheets, and submitting them via the correct channels for processing
- Liaising with clients’ finance departments in case of any issues
- Follow-ups on the outstanding invoices and any issues pertaining to clients’ approvals and payments
- Compiling monthly clients’ statements and submitting them to clients
- Keeping track of all clients’ invoices, providing accountants with the list of all invoices issued along with physical invoices documents.

HR duties:

- Assisting with new employees onboarding
- Communicating with the accountants regarding any staff related aspects
- Keeping staff records up-to-date
- Managing staff leave data
- Verifying payroll data (salaries, medical aid deductions, provident fund deductions, standby data)
- Liaising with brokers regarding company medical aid and provident fund

Office Support:

- Keeping track of all laptops’ movements, preparing IT equipment agreements
- Preparing draft of standby schedule, comms with Team Leads, required updates and comms with the Team
- Intercompany invoicing where required
- Keeping records of all expenses invoices for accounting purposes and submitting copies of invoices to the accountants
- Compiling a list of invoices due for payment
- Ensuring all company legal documents are up-to-date
- Assisting with ensuring that we are POPI and PAIA compliant
- Assisting with ensuring that BEE certificate is in place
- Assisting with renewals of the company insurance policies
- Monitoring and ordering stock for the office
- Assisting with booking any required services for the office
- Communicating with a Manager in case of new joiners, resignations, requesting new tags for the staff and their vehicles, maintaining the details, reporting any building related maintenance issues

  • Office Administrator

    2 weeks ago

    Somerset West, South Africa Latitude Resource Full time

    An established local building material manufacturing business based in Somerset-West is seeking to employ an Office Administrator on a permanent basis. The responsibilities of this role will vary from time to time, but the essence of this admin role will be to support the owner of the business as well as the finance team with general admin related...

  • Office Administrator

    2 weeks ago

    Somerset West, South Africa Latitude Resource Full time

    A small expanding Financial Accounting, Consulting & Services business is seeking to employ an Office Administrator to join their current Somerset West based team on a permanent basis. The company currently offers Book Keeping, Accounting, Tax and Consultancy services to wide range of small, medium and large clients based across South...

  • Office Administrator

    2 weeks ago

    Somerset West, South Africa Latitude Resource Full time

    A small expanding Financial Accounting, Consulting & Services business is seeking to employ an Office Administrator to join their current Somerset West based team on a permanent basis. The company currently offers Book Keeping, Accounting, Tax and Consultancy services to wide range of small, medium and large clients based across South...

  • Executive Assistant

    18 hours ago

    Rustenburg, North West, South Africa Bosha Placements (Pty) Ltd Full time

    Matric with a secretarial qualification / accredited PA Diploma in Office administration Minimum 5 years’ experience serving senior managers Valid drivers licence Clean criminal record Work well under pressure, good time management, accurate work, good communication skills

  • Relief Manager

    2 weeks ago

    Somerset West, South Africa Geracare (Pty) Ltd TA Geratec Full time

    **Position Summary** The relief food service manager will be responsible for overseeing unit operations and employees, at the respective unit during the relief period. They will also be responsible for managing the inventory and ordering of food and supplies. Oversee food preparation, portion specifications and the overall presentation of...

  • FARMS PRODUCTION OFFICER

    5 days ago

    Somerset West, South Africa Farm Manager SA Full time

    MINIMUM REQUIREMENTS Bachelors degree in agriculture, Business or Management related. An advance degree in a relevant subject matter field will be desirable. Must be highly proficient in English. Minimum of 10 to 15 years of exposure in the citrus/grapes industry from grassroots processes to quality requirements. Minimum of 10 to 15 years established in...

  • farms production officer

    2 weeks ago

    Somerset West, Western Cape, South Africa Farm Manager SA Full time R1 200 000 - R2 400 000 per year

    Somerset West Area – Western Cape:To ensure that the company continually sources and produces high-quality fruits which meet specific market demands in a timely & cost-effective manner in accordance with regulatory requirements and standards.MINIMUM REQUIREMENTSBachelor's degree in agriculture, Business or Management related.An advance degree in a relevant...

  • Farms Production Officer

    2 weeks ago

    Somerset West, Western Cape, South Africa Farm Manager SA Full time R1 200 000 - R2 400 000 per year

    Introduction Somerset West Area – Western Cape: To ensure that the company continually sources and produces high-quality fruits which meet specific market demands in a timely & cost-effective manner in accordance with regulatory requirements and standards. Duties & Responsibilities MINIMUM REQUIREMENTSBachelor's degree in agriculture, Business or...

  • Office Manager

    1 week ago

    Somerset West, South Africa Lexdan Select Full time

    Lexdan Select is assisting a company in the Investment Management sector with their search for an Office Manager, based in Stellenbosch. **Requirements**: - 5 - 10 years of experience as an office manager - Based in Stellenbosch - Bilingual in English & Afrikaans **Responsibilities**: - Oversee and support all administrative duties in the office and...

  • Office Manager

    1 week ago

    Somerset West, South Africa Finovate Full time

    **Job title: Office Manager** **Key Responsibilities**: **Office Management**: - Greet and assist visitors, maintaining a professional and welcoming atmosphere. - Efficiently handle inbound and outbound courier services. - Manage telephone systems and operate the switchboard. - Coordinate boardroom bookings and ensure their availability for meetings. -...