She Document Controller

5 days ago

Witbank, South Africa RJPersonnel Full time

3years
- Manage the flow of documentation within the organization
- Responsible for constructing, creating and updating of documentation within the company
- Documentation safeguarding & movement
- Copy, scan, print, distribute and store documents as required
- File documents in physical and digital records
- Ensure accuracy and edit documents
- Scan and upload documents according to company procedure
- Collect and register all technical documents such as drawings and blueprints in the company’s system as per procedural requirements
- Document maintenance and control
- Review and update documents
- Keep other personnel updated on new document versions and how to obtain access
- Handle records across various departments
- Create templates for use across the organization
- Retrieve files as requested by management and employees
- Maintain confidentiality regarding sensitive documents
- Establish and maintain record retention timelines; Stakeholder liaising
- Capture and collate gathered data information and report writing
- Ongoing maintenance of SHE data and information
- Provide daily, weekly and monthly reports to stakeholders
- Provision of ad hoc reports as and when required
- Ensure effective utilization of SHE systems and provide training
- Ongoing recommendation of system improvement
- Responsible for the embedding of SHE business systems and business processes
- Ongoing maintenance of documents with adequate change control
- Effective administration of documentation to ensure availability and tracking
- Monitor due dates on outstanding actions and audit findings
- Scheduling and coordination of Standard Committee Meetings

**Qualifications and Experience**:

- Grade 12
- ISO 9001
- Diploma in Office Management and Document Management Systems;
- 3-5 years administrative related experience of which 3 years must be in the SHE ambit with Document Management System experience
- Presentation and report writing skills
- Knowledge of Isometrics and SharePoint will be advantageous
- In possession of a valid driver’s license
- Must be medically fit

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