Documents & Standards Controller, Cu, Knl022/25gs

6 days ago

Witbank, South Africa Seriti Full time

**_When applying, please submit a PDF version of your CV together with certified copies (certification within a 3-month period) of your ID, Drivers and qualifications._**

**Documents & Standards Controller, CU**

**Seriti, Klipspruit New Largo, Mpumalanga**

**Internal & External**

**Ref no: KNL022/25GS**

**Closing date: 03 March 2025**

**The role**:
The purpose of this role is to maintain and control Operational Level Documents as well as Operational Level Legal Appointments. Manage new and changed Operational documents and Legal Appointments by means of the document control systems for the approval tracking, accurate recording and issuing of quality documentation.

**Responsibilities will include but not limited to**:

- Responsible for managing all controlled documents in accordance with the Document Management System Policy
- Ensure that the formatting of controlled documents is in line with the Seriti Provided Templates (Published on SeritiDocs)
- Ensure that obsolete documents are removed from the system, or if a document is retained for legal and/or knowledge-preservation purposes, ensure that the document is labelled as such
- Ensure the completion of the metadata of all documents in the document management system.
- Maintain the review schedule of all documents in the document management system.
- Ensure communication to the document owners regarding review cycles and due dates of current documentation.
- Maintenance of the physical document storage facility in good order, available for audit at any time
- Maintaining and communicating of Document Compliance Report
- Management of Seriti single repository systems (Back-end Portal) for the relevant operation
- Execution of Legal Appointments for the relevant operation linked to MHSA, OHSA, DoL, RSR and Explosives Act as per the group Legal Appointment Standard.
- Maintaining and communication at operational level on Legal Appointment Compliance Register and Report
- Operational Portal document management and standardisation

**Requirements**:

- Grade 12 (NQF Level 4)
- Qualification or proof of registration towards a National Diploma in Safety Management, Administration/Business studies
- Minimum of 3 years’ experience in Coal mining
- Exposure to Safety, Health and Environment systems
- Proficiency in MS Office
- Valid driver’s license
- In possession or able to obtain a valid Certificate of Fitness

**Advantageous**:

- Mining/Engineer qualification
- Document Control and Legal Appointment Management Skills

**Please note**:

- Appointments will be made in line with Employment Equity targets
- All applicants are thanked for their interest
- Applications which have not been responded to within 30 days of closing date should be regarded as unsuccessful

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