Online Events Coordinator

2 days ago

Cape Town, South Africa Rethink Academy Full time

This is a great opportunity to join an established virtual company.

The events coordinator role is both a rewarding and demanding role supported by manager and other team members.

Training will be provided, but applicants must be detail oriented, able to follow complex processes, work under pressure, multi-task.

The role is responsible for the daily coordination and operational delivery of virtual events and requires effective cross-functional communication and collaboration to ensure that the needs of all stakeholders are met, including speakers, partners, and delegates.

The team sets up 3-6 events a week.

The company is a globally recognised leader in the education and training space and has emerged from the pandemic even bigger and stronger, with a substantial roster of events to deliver.

**Key Responsibilities**
- Following event setup checklists
- Acting as an essential point of contact for events
- Scheduling events in platforms (training will be provided)
- Ensuring effective delivery of events and webinars.
- Collaborating with key internal and external teams
- Ensure fulfilment of delegate requirements
- Collation of event materials and product purchases.
- Proactively responding to delegate inquiries during and after events.
- Day-to-day liaison with joint venture partners and other stakeholders.
- High level of English language comprehension and written communication.
- Keeping on top of last-minute changes to event delivery and ensuring that all final details are communicated effectively to all invested parties.
- Providing event support to colleagues as and when required for all external and internal events.
- Manage presentations, videos and integrated links in the web room and cue them for broadcast, troubleshooting any issues raised.
- Providing timely post event reporting to management and updating shared event programmes with any changes.
- Producing event delivery processes and systems for sharing across the wider company.

**Skills & Attributes**
- Experience in virtual event coordination and stakeholder/partner management.
- Proven organisational and time management skills.
- Ability to multi-task, problem solve and work independently in a fast-paced environment with numerous deadlines.
- Excellent organisational and planning skills, with a deep level of attention to detail.
- Proven ability to take direction and work collaboratively with teams and colleagues.
- High level of verbal and written communication skills.
- High level of IT competence is preferred however training will be provided.

Contract length: 6-12 months

**Salary**: R190.00 - R225.00 per hour

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