Events Coordinator

-Introduction

Momentum Health Solutions, an entity of Momentum Metropolitan Holdings delivers sustainable, integrated health solutions that meet the needs of clients in the different segments and maximize lifetime client value. We build and maintain a culture of innovation and create value through unique insights of how to achieve specific outcomes by using a defined set of Health capabilities.
Role Purpose

Plan, coordinate and implement all aspects of events from conceptualisation to delivery and post-event debriefing and evaluation.
Requirements
- Marketing / Events / Public Relations qualification is essential
- Knowledge of events management principles
- Min 2 - 5 years' experience in event coordination is essential
- Experience in stakeholder engagement is essential
- Experience in project management
Duties & Responsibilities
- Engage with stakeholders to determine event requirements and develop creative brief.
- Advise and guide stakeholders on creative event ideas, concepts and logistics.
- Create and manage the annual events calendar by identifying all events for the year.
- Manage and coordinate the logistics (venue hire, transport, catering ) and communications (save the date, invitations, teasers etc.) of events.
- Manage the service delivery and standards of service providers to ensure the successfully delivery on the event brief.
- Assist with Identifying, securing and preparing sponsorships, speakers, participants, etc. for specific events in line with the event brief.
- Manage and control the RSVP management and registration of participants.
- Liaise with various branding, marketing and communications teams to promote the event and manage promotional activities.
- Provide on-site event support and coordinate staff and service providers to ensure the event runs smoothly.
- Deliver events within the agreed events budget, time and quality parameters.
- Track and control event expenses and perform post-event evaluations by producing reports for event stakeholders.
- Build and maintain relationships with clients and internal and external stakeholders.
- Deliver on service level agreements made with clients and internal and external stakeholders in order to ensure that client expectations are managed.
- Participate and contribute to a culture which builds rewarding relationships, facilitates feedback and provide exceptional client service.
- Provide authoritative, expertise and advice to clients and stakeholders.
- Build and maintain relationships with clients and internal and external stakeholders.
- Deliver on service level agreements made with clients and internal and external stakeholders in order to ensure that client expectations are managed.
- Make recommendations to improve events and fair treatment of clients within area of responsibility.
- Manage and control the budget for events, including the authorisation of expenditures and implementation of financial regulations.
- Compile reports and analysis of events costs and expenses.
- Communicate high risk and problematic financial issues in area of accountability and contribute to the development of policy.
- Identify solutions to enhance cost effectiveness and address learnings from previous events.
- Ensure effective and efficient administration of operational costs within budget, identify areas of financial risk and escalate.
Competencies
- Attention to detail and to be deadline-driven is essential
- Takes initiative and works well
- Strong communication and time management
- Ability to translate a creative concept into a clear content

Policy

We are committed to Employment Equity, diversity and inclusion when recruiting internally and externally. All appointments are made in alignment to our Employment Equity goals and we encourage people with disabilities to apply.