Events Coordinator

3 weeks ago

Cape Town, South Africa Persona Staff Full time

Key Responsibilities: Support the planning and delivery of a variety of events, including launches, corporate functions, and brand activations. Work closely with clients to interpret briefs, define deliverables, and align on creative direction. Manage event logistics such as venue arrangements, décor setup, entertainment bookings, and supplier coordination. Ensure all operational aspects of events run seamlessly from setup through to completion. Identify and negotiate with service providers, ensuring cost-effective solutions and quality delivery. Monitor inventory and materials required for events, coordinating with warehouse and production teams. Oversee delivery schedules and ensure all elements arrive on time and meet specifications. Assist with preparing cost estimates, managing event budgets, and reconciling post-event expenses. Compile feedback, performance summaries, and improvement recommendations after each event. Keep financial and operational records organized and updated in accordance with company standards. Act as the liaison between clients, suppliers, and internal departments to maintain clear and consistent communication. Collaborate with creative, marketing, and logistics teams to ensure event objectives are achieved. Provide proactive updates and support to ensure clients are informed and satisfied throughout the process. Uphold the companys standards for professionalism, creativity, and attention to detail in every event. Anticipate and troubleshooting potential issues to ensure a smooth, positive experience for all stakeholders. Requirements: At least 2 years of experience in events coordination, hospitality, or a similar client-facing environment. A vibrant, energetic, and outgoing personality with the ability to perform well under pressure. Exceptional organizational and time management skills, with strong attention to detail. Willingness to work flexible hours, including evenings, weekends, and public holidays when required. Must be fluent in Afrikaans & English.

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