Accounts Payable Administrator

7 days ago

Johannesburg, South Africa GIBB Full time

GIBB is one of South Africa’s leading multi-disciplinary engineering consulting companies with a solid footprint on the African continent. The company is a wholly owned South African entity through a legacy that spans over 60 years. The company offers design, planning and management services across the entire engineering consultancy spectrum.

GIBB is a partner of choice for the private sector, state owned enterprises and governments who seek knowledgeable talent, with proven experience and the expertise to respond to the numerous infrastructures demands and needs of the continent.

The below listed responsibilities and requirements is assessed during the interview stages and will further be confirmed with the relevant professional references that you currently are or have reported to in your previously two positions.

Core Purpose of the Job:
Processing, reconciliation, and payment of assigned creditors in accordance with their terms and conditions and in compliance with company policies and procedures.

Key Performance Areas
- Ensure all supplier invoices are reviewed for compliance and authorisation and are processed accurately and timeously
- Ensure all supplier invoices are processed in accordance with statutory and company requirements
- Prepare supplier reconciliations for all accounts and ensure reconciling items are cleared within 30 days
- Prepare COD payments reviewing compliance and authorisation and ensuring that payment is effected timeously
- Process all office rental/accommodation invoices and ensure payment is effected by the 1st of every month
- Maintain an accurate and up to date rental/lease register and file
- Follow up on expired lease agreements to ensure that they are either renewed or that the deposits are recovered
- Maintain the relationship with branch administrators to ensure that deadlines are adhered to
- Prepare payment registers and urgent payment requests generated for Inland suppliers to ensure payments are timeous and accurate
- Send all supplier payment remittance advises to branch administrators and suppliers
- Ensure that supplier recon/invoices and remittances are filed accordingly in alphabetical order
- Review supplier and employee ageing, ensuring that no invoices or expense claims age past 30 days
- Attend to all queries related to Inland accounts payable, ensuring that the turnaround time is mínimal
- Perform any ad-hoc duties as required by immediate supervisor or management
- Ensure BBBEE certificates for suppliers are up to date.

Qualifications:

- A valid matric certificate and studying part-time towards an accounting degree

**Experience**:

- Minimum of 2 years’ working experience in a creditors environment
- Experience working within the consulting engineering industry will be an advantage
- Working knowledge and experience using Microsoft Office, BST, VAT

Person Requirements:

- Good verbal and written communication skills
- Well-developed administrative skills
- Deadline driven and able to work under pressure
- Good planning and time management skills
- Attention to detail
- Able to manage confidential information
- Able to work independently, as well as part of a team with initiative and drive

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