Accounts Payable and Cashbook Administrator

**Accounts Payable and Cashbook Administrator**: **Ready to bring passion into your career?** A global leading skincare and make-up company, Clarins Group is the embodiment of a committed family history, with a fierce passion for innovation and spirit of independence. Its _raison d’être_ is "making life more beautiful, passing on a more beautiful planet". Operating in more than 150 countries, we are now the number one skincare company in Europe and are accelerating our development on all other continents, particularly in Asia and the Americas. Because our 8,000 talents are unique, we are committed to promoting diversity in all its forms. Do you want to help write the next chapter of our story? OVERVIEW OF THE POSITION The Accounts Payable and Cashbook Administrator is responsible for the full Cashbook function which include reconciliation of the bank accounts, and also weekly payment to COD suppliers - from the creation of supplier accounts, to capturing invoices, right through to the final payment on FNB. The Accounts Payable and Cashbook Administrator is also responsible for the preparation of monthly reporting and expense schedules. DUTIES AND RESPONSIBILITIES Daily activities: - Capture all invoices and ensure all supplier invoices are paid on time - Ensure all necessary authorization obtained before document is processed - Check the reasonability of expense code allocations - Ensure all credit notes received are processed - Resolve any price or other queries arising when processing documents - Prepare payment requisitions and capture payments in the cashbook and online banking for approval - Respond to queries and provide information to other departments - Filing of all relevant documentation - Ensuring correct handling of VAT in all circumstances and that all original tax invoices are obtained - Opening new supplier accounts as necessary, and obtaining required supporting documents - Sending remittances to the suppliers once payments have been approved - Follow up with buyers internally on long outstanding POs and receipts - Anything over 30 days old - Resolving any PO queries and assisting the business with PO queries - Be a champion of procure to pay Monthly reporting: - Reconciliations - of the individual bank accounts on Workday to the relevant bank statement - Preparation of Reps expense payment - Preparation of accurate cash on delivery and creditor payment recons - Month-end reports and specific expense tracking schedules as required by management - Preparation of Accrual list - Adherence to all month-end deadlines Communications: - Building and maintaining effective working relationships with supplier contacts - Communicating with internal departments regarding any queries or issues identified Controls, policies and procedures: - Working with the Accounting Manager on various projects, including: - Automation of manual activities - Developing, documenting, implementing and communicating new Cashbook Procedures CANDIDATE PROFILE: Education & experience: - Accounting or bookkeeping qualification - 2-3 years' working experience within a finance environment, and full knowledge of the creditors' function and reconciliations is essential (including allocations of invoices to the appropriate accounts) - Experience with management accounting and cost center allocations is required - Experience working on foreign creditors would be beneficial - Past involvement or exposure to developing/implementing new creditors processes would be beneficial Computer Skills: - Strong computer literacy (including strong Excel skills) - Experience working on an ERP system (workday would be preferable, but not mandatory) If you have a curious mind, a thirst to go further and the drive to boldly take on new challenges, join us.