Project Coordinator

Responsibilities according to Key Performance Areas:
1. Project Management
- Responsible for the management of a portfolio of projects/grant awards (SHIP, EDCTP3/GHP, SAMRC) to ensure conduct and delivery of the projects in line with approved timelines, milestones and budgets
This includes:

- liaising with PIs and host institutions
- attending regular project meetings
- raising and addressing matters regarding project activities and budget
- managing disbursements
- reporting back on project progress and status
- project monitoring and support - review technical and financial reports and make recommendations to management.
- developing/updating project summaries on projects being managed
- coordinating review meetings
- filing project documentation
- In consultation with and under the supervision of a Programme Manager and operating within clearly defined boundaries

2. Program Coordination
- Lead and manage timely submission of high-quality South African Annual Workplans and reports to EDCTP3/GHP (e.g. In-Kind Activities (IKAAs))
- Take initiative to source, extract and collate programme statistics and outputs for funder reports (EDCTP3/GHP, DSTI, OHAMR, SAMRC) and compile the reports for submission. This includes reporting on IKAAS to EDCTP.
- Supply impact assessment reports of SA participation in EDCTP3/GHP, OHAMR, EP-PerMed, and GloPID-R with key statistics & indicators upon request. This includes liaising with the relevant secretariats, project coordinators, and project managers to obtain information on funded SA projects.
- File programme documentation and maintain a database of information related to the administration and management of South African initiatives and projects related to the EU (EDCTP3/GHP, OHAMR, and GloPID-R)
- Take initiative to source relevant EDCTP3/GHP, OHAMR, and GloPID-R calls and other relevant information for reporting to SAMRC and DSTI and dissemination to the SA research community
- Facilitation of RFAs under the supervision and sign-off of programme manager, as required, including:

- field queries from applicants and institutions
- facilitate the peer review and selection processes including coordinating selection committee meetings
- contribute to the preparation of EMC submissions for award approvals
- facilitate drafting and signing of funding agreements
- provide feedback to applicants, including award letters and project initiation letters

3. Stakeholder Liaison
- Serve as focal point of all South African EDCTP3/GHP and, OHAMR funded projects and initiatives for efficient and effective coordination and administration.
- Act as a communication linkage between General Assembly members in DSTI/SAMRC and the EDCTP Africa Office in any scientific and policy matters in the interest of both EDCTP3/GHP and South Africa.
- Contribute to arranging and participating in internal and external stakeholder events/meetings, including support for agenda preparation and dissemination of meeting materials and drafting media outputs
- Support meeting planning and logistics in coordination with the administration staff, Programme Manager, Corporate and Marketing Division, Office manager and SAMRC Events team for larger beneficiary meetings
- Drafting of meeting reports and monitoring of actions
- Contribute to the preparation of stakeholder communication materials (e.g. website material, presentations, reports, etc.)

**Duration of contract**:
1 year

**Remuneration**:
R 571 433 per annum ( cost-to-company)

Core requirements
- 3-year tertiary qualification in a science or related discipline
- At least 2 - 3 years of relevant experience coordinating/ managing projects/grants (i.e. proven project management skills) as defined in the core key performance areas stipulated above.
- Experience in stakeholder liaison including coordinating stakeholder events/meetings

Advantageous:

- BSc degree or equivalent in biomedical science or related discipline
- Demonstrated experience working in a public funding and/or research environment or similar, managing or coordinating projects, grants, fellowships or scholarships.
- Experience working in international research funding programmes, particularly European Union/Commission-related funding programmes.
- Experience in multi-institutional programme coordination including contract management

**Closing Date**:
17th October 2025