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Project Coordinator

3 weeks ago

Cape Town, Western Cape, South Africa SOUTH AFRICAN MEDICAL RESEARCH COUNCIL Full time R900 000 - R1 200 000 per year

Job Reference Number: R877A

Department: Grants Innovation and Product Development Directorate

Business Unit:

Industry: Academic

Job Type: Contract

Positions Available: 1

Salary: Market Related

The main objective of this position is to manage and coordinate a portfolio of projects / grant awards funded by the SAMRC through the Strategic Health Innovation Partnerships programme and various related grant programmes and to provide liaison between the SAMRC/DSTI and international strategic partnerships (e.g. EDCTP3/GHP, EDCTP Africa Office, OHAMR, GloPID-R, etc.).

Job Description

The main objective of this position is to manage and coordinate a portfolio of projects / grant awards funded by the SAMRC through the Strategic Health Innovation Partnerships programme and various related grant programmes and to provide liaison between the SAMRC/DSTI and international strategic partnerships (e.g. EDCTP3/GHP, EDCTP Africa Office, OHAMR, GloPID-R, etc.).This includes facilitating the initiation and monitoring of funded projects, coordinating the contract management process, reporting, financial management, disbursements, and recording of project outputs. This role involves liaison with the PIs and relevant university offices to ensure proper conduct of the projects and use of funds.The role also includes coordination of strategic programme activities and supporting stakeholder engagement. This includes administration of requests for applications (RFAs), supporting portfolio and programme development, reporting on programme outputs, and liaison with internal and internal stakeholders and strategic partners under the supervision of the programme manager and not as the SAMRC lead or representative.

Responsibilities according to Key Performance Areas:

  1. Project Management

  2. Responsible for the management of a portfolio of projects/grant awards (SHIP, EDCTP3/GHP, SAMRC) to ensure conduct and delivery of the projects in line with approved timelines, milestones and budgets

    This includes:

  3. liaising with PIs and host institutions
  4. attending regular project meetings
  5. raising and addressing matters regarding project activities and budget
  6. managing disbursements
  7. reporting back on project progress and status
  8. project monitoring and support – review technical and financial reports and make recommendations to management.
  9. developing/updating project summaries on projects being managed
  10. coordinating review meetings
  11. filing project documentation

  12. In consultation with and under the supervision of a Programme Manager and operating within clearly defined boundaries

  13. Program Coordination

  14. Lead and manage timely submission of high-quality South African Annual Workplans and reports to EDCTP3/GHP (e.g. In-Kind Activities (IKAAs))

  15. Take initiative to source, extract and collate programme statistics and outputs for funder reports (EDCTP3/GHP, DSTI, OHAMR, SAMRC) and compile the reports for submission. This includes reporting on IKAAS to EDCTP.
  16. Supply impact assessment reports of SA participation in EDCTP3/GHP, OHAMR, EP-PerMed, and GloPID-R with key statistics & indicators upon request. This includes liaising with the relevant secretariats, project coordinators, and project managers to obtain information on funded SA projects.
  17. File programme documentation and maintain a database of information related to the administration and management of South African initiatives and projects related to the EU (EDCTP3/GHP, OHAMR, and GloPID-R)
  18. Take initiative to source relevant EDCTP3/GHP, OHAMR, and GloPID-R calls and other relevant information for reporting to SAMRC and DSTI and dissemination to the SA research community
  19. Facilitation of RFAs under the supervision and sign-off of programme manager, as required, including:
  20. liaising with internal and external stakeholders to coordinate drafting and publicizing of RFAs through email, webinars, and/or roadshows, particularly to historically disadvantaged institutions of higher learning and research
  21. field queries from applicants and institutions
  22. facilitate the peer review and selection processes including coordinating selection committee meetings
  23. contribute to the preparation of EMC submissions for award approvals
  24. facilitate drafting and signing of funding agreements

  25. provide feedback to applicants, including award letters and project initiation letters

  26. Stakeholder Liaison

  27. Serve as focal point of all South African EDCTP3/GHP and, OHAMR funded projects and initiatives for efficient and effective coordination and administration.

  28. Act as a communication linkage between General Assembly members in DSTI/SAMRC and the EDCTP Africa Office in any scientific and policy matters in the interest of both EDCTP3/GHP and South Africa.
  29. Contribute to arranging and participating in internal and external stakeholder events/meetings, including support for agenda preparation and dissemination of meeting materials and drafting media outputs
  30. Support meeting planning and logistics in coordination with the administration staff, Programme Manager, Corporate and Marketing Division, Office manager and SAMRC Events team for larger beneficiary meetings
  31. Drafting of meeting reports and monitoring of actions
  32. Contribute to the preparation of stakeholder communication materials (e.g. website material, presentations, reports, etc.)

Duration of contract:

1 year

Remuneration:

R per annum ( cost-to-company)

Job Requirements

Core requirements

  • 3-year tertiary qualification in a science or related discipline
  • At least 2 - 3 years of relevant experience coordinating/ managing projects/grants (i.e. proven project management skills) as defined in the core key performance areas stipulated above.
  • Experience in stakeholder liaison including coordinating stakeholder events/meetings

Advantageous:

  • BSc degree or equivalent in biomedical science or related discipline
  • Demonstrated experience working in a public funding and/or research environment or similar, managing or coordinating projects, grants, fellowships or scholarships.
  • Experience working in international research funding programmes, particularly European Union/Commission-related funding programmes.
  • Experience in multi-institutional programme coordination including contract management

Closing Date:

17th October 2025