SA - Junior Office Administrator

4 weeks ago


Cape Town, South Africa Mainstream Renewable Power Full time

Summary of Role:
Mainstream Renewable Power is looking for a Junior Office Administrator to assist the Senior Office Administrator with administrative tasks across the businesses in South Africa.

What you will do:

- Arrange travel for all staff - local and international, and record in the travel register, Including assisting with visa applications in accordance with Mainstream travel and expense policies
- Maintain travel databases
- Advise staff on travel requirements and policies
- Submit invoices
- Reconcile 30 day accounts
- Maintain suppliers contact lists
- To assist with special projects as required by Managers from time to time
- Event co-ordination including arranging catering for office meetings
- Assist with conferencing/sponsorships / branded item orders
- Request tracking for staff travelling
- Maintain partnerships with vendors
- Register new vendors
- Maintain the staff list
Collection of post

-

What we require:

- Matriculated

- Preferably have a qualification as an Administrative Assistant or completed a Secretarial course
- Proven experience as an administrative assistant
- Excellent written and verbal communication skills.
- Fluency in English is essential; fluency in other languages such as Afrikaans is considered an advantage
- Ability to use Microsoft software e.g. Word, Excel, Power Point, Outlook is considered essential (excellent Excel skills are a must)
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- Strong organizational skills with the ability to multi-task
- Ability to use specialist software packages e.g., Sharepoint is a strong recommendation
- Technology Skills
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
At least 2 years of relevant work experience

-

What we offer:
We offer you the opportunity to work in a dynamic and entrepreneurial organisation, in a growing market in a fast-paced industry. You will receive a very competitive base salary.

Career development

- Excellent training (an average 54 hours a year)
Self-paced online learning portal for micro courses across a range of functional and inter personal skills

-

Shared financial success
A competitive, industry benchmarked and cost-of-living linked salary, reviewed annually

-

Work/life balance

- WFH in a hybrid working arrangement
Generous annual leave, plus a community or charity work day each year

-

True diversity & inclusion

- Equal opportunity targets
- GWEC Women in Wind and Mainstream Women in Renewables programmes
You can be you, whatever your gender, colour or sexual orientation

-

Care for health & wellbeing

- Life cover
- Free Employee Assistance Program for you and your family



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