Admin Controller

2 weeks ago

Stellenbosch, South Africa Heineken Full time

We Go Places How about you?
Immediate Superior: Record to Report Manager
Location: Stellenbosch, Cape Town
Function: Finance
Sub Function: Record to Report
Type of Contract: Permanent
Reference Number: 123988
Closing Date: 22/11/2024

Purpose:
To assist the Record to Report with administrative and financial services and controls. This includes the parking and/or posting journals as required (for example but not limited to: Sales and Promotional Liquor, Procurement Releases, Stock takes), assisting, reconciliations, quality control and general administrative and financial duties and reports

Key Responsibilities:

- Strategic & Financial Results

- Successful delivery of the Record to Report strategy to maximize accuracy and efficiency.
- Effective and efficient delivery of departmental admin performance.
- Assist department to ensure that all financials for business plans and budgets are effectively developed and aligned to meet business and department objectives.
- Monthly reconciliation reports completed
- Assist department with monthly and weekly reporting duties
- Participate in Internal and External quality control and audit processes.
- Department calendar Ad-hoc basis, timeously, complete Approved annual business plans and budgets
- Within budget guidelines Agreed Net Cost achieved Captured accurate and timeously (Opex and Profit centre)
- Distribute comprehensive monthly reports and follow up on variances of 5% and above
- Minimal Variance Reporting and Income Statements in line with budgets
- In accordance with Internal Control Checklist QMS Procedures followed

- Operational Results

- Effective and efficient delivery of department admin management and controls.
- Purchase Requisition or Purchase Orders captured accurately
- Processing of goods receipts for services
- Assist / follow up of outstanding accounts
- Accurate and timeous capturing of the daily transactions
- Create customers and processing of invoices for intergroup services
- Processing of journals
- General financial administration and drawing and circulation of financial and business performance reports to assist management
- Perform filing and maintain admin housekeeping
- Ensure that the QMS (Quality Management System) forms are updated and maintained
- Create purchased orders for department
- Feedback from managers on quality of work - accuracy and speed
- Maintaining confidentiality
- Monthly Procurement ICC Reports from Internal Auditors correct and on time performed daily
- Daily clearance of relevant SAP line items
- Document numbers captured and updated on SAP
- Confirmation sheet on Share drive/Livelink
- Follow up on Sundry Customer/Payable Account
- Correctness and according to QMS procedure
- Workflows completed
- Relevant and valid information included
- According to ICC Procedures

- Customer & Relationship Results

- Build effective relationships with external and internal stakeholders
- Provide a high standard of customer service to all internal and external customers
- Attend weekly Admin meetings and relevant departmental meetings on ad hoc basis
- Customer survey form and feedback from Brand Homes Joint Ventures and food/restaurants; Vendors
- Team meetings held every week, agenda, minutes and action plans implemented and followed.

- Innovation & Improvement Results

- Innovation and business improvements in support of operational and sales goals
- Participate in departmental projects
- Implement a standardised programme to ensure cost efficiency
- On-going and as required
- Bulk purchasing implemented at Brand Homes

- Leadership Results

- Take responsibility of own performance goals and personal growth
- Culture Shaping Survey IDP in place
- Managing your career (EPMS Scorecard and Career Plan in place)
- Culture Shaping Index
- Success Factors Analytics

Education & Experience:

- Tertiary Accounting Training (University or Technical College)
- At least 5 years of experience in administrative and financial services and controls
- SAP Knowledge
- PR Skills (Friendly, Courteous, Professional, Helpful)
- Computer Literate
- Good Team Player

The Company’s approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities employer, we actively encourage and welcome people with various disabilities to apply. Heineken Beverages (South Africa) (Pty) Ltd) is committed to an organisational culture that recognises, appreciates and values inclusion and diversity. You must be fully eligible to live and work in South Africa to apply.

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