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Creditors and Admin Controller

1 month ago

Stellenbosch, South Africa Berry World Full time

Location: Stellenbosch
- Salary: Market Related
- Job type: Full-time
- Sectors: Agriculture, Finance, Import & Export

**Purpose of the role**

The creditors and admin controller ensure accurate, complete, and timely recording of transactional financial accounts within BerryWorld SA entities and associates.

**Key performance areas**

**1. Creditors Management**:

- Full ownership of the Creditors function through pro-active follow-up on monthly invoices and statements, verifying the accuracy of invoices, assign and follow-up on approved invoices internally and record keeping for audit purposes.
- Maintain, monitor, and manage an accurate creditors’ book. Maintain summary on all outstanding creditors' payments & due dates which serve as input for cashflow forecasting.
- Processing of supplier invoices, expense claims and payments in a timely manner.
- Processing of credit cards (reconciliations, verifications of all slips, approvals, accurate posting, identifying and appropriately action recharges).
- Reconcile creditors’ accounts, manage claims/queries, and prepare weekly payments and month-end payment packs to be signed off by the applicable senior financial accountant to ensure timely and accurate payments.
- Prepare monthly creditors reconciliations and ageing reporting and summarise status of each outstanding balance.
- Maintain good supplier relationships and liaise with suppliers to ensure timely settlement of accounts.
- Ensure understanding of company cost centre and department setup and perform weekly checks to ensure processing adheres to the guidelines
- review accuracy of GL accounts.
- Distribute Cell phone statements internally for approval & send the signed & approved statements to HR to manage deductions from salaries where applicable
- Assist Senior Financial Accountant with cashflow calculations.

**2. Banking**:

- Prepare all Non-trade-, Trade Creditors -and Grower payments accurately and timely to ensure supplier payment terms are adhered to.
- Preparation of all Foreign payments, liaison with the bank to ensure payments meet all SARB requirements and tending to any related queries.
- Manage all CODs, reimbursement claims and once-off payments and prepare payments.
- Prepare, assign for approval, reconcile, and record debit orders.
- Manage cash flow on bank accounts and transfers for payments.
- Verify, load, and maintain approved beneficiaries on banking platforms, including an annual review of active beneficiaries.

**3. General Ledger Bookkeeping**:

- Reconcile intercompany transactions.
- Transactional accounting, posting of journals and account reconciliations.
- Calculating month-end provisions relating to outstanding supplier invoices and credit card transactions.
- Monthly review of GL accounts for accuracy and processing of corrections before month-end reporting.
- Assist with audits and attend to queries by auditors.

**4. Debtors** & Customer Collections**:

- Maintain, monitor, and manage an accurate debtors’ book.
- Process customer invoicing in a timely manner.
- Prepare, review & send customer statements.
- Reconcile customers’ accounts and manage claims/queries.
- Intercompany recharges and reconciliations.
- Prepare weekly debtor ageing reporting & summarise the status of each outstanding balance.
- Liaise with customers to ensure timely debt collections.
- Data processing on excel to perform necessary checks that initiate weekly grower payment cycle.
- Release incoming funds on banking platforms.

**Formal qualification**
- Formal Accounting qualification (Diploma/Degree) (essential)
- Drivers Licence (essential)

**Job-related experience**
- Commercial experience (desirable)
- ERP system experience (desirable)
- Inventory/export systems experience (desirable)

**Job-related skills**
- Computer literacy: MS Office (essential)
- Ambitious and appetite for learning and continuous improvement
- Logical, efficient, and commercial approach
- Attention to detail, proficient in detailed reconciliations and analysis
- Complex problem-solving abilities
- Clear and concise communication skills to facilitate internal and external relationships
- Time management and prioritising of tasks to meet reporting timelines
- Professional work proficiency

**Competencies**
- Ownership and responsibility
- Ability to work without close supervision
- Approaching problems in a rational and analytical manner
- Collaboration with others
- Ability to work well under pressure
- Desire to be organised and create plans
- Detail orientation.