Technical Procurement Officer

2 months ago

Port Elizabeth, South Africa Jobted ZA C2 Full time

Key Performance Areas:
Sourcing and Supplier Management:

- Identify reliable suppliers and OEMs for manufacturing raw materials, marine OEM equipment and services.
- Build and maintain strong relationships with suppliers to ensure timely delivery and negotiate favourable terms and conditions.
- Source new OEM components and receive quotations, as per technical data provided by the sales force for quotation purposes.
- Coordinate import and export logistics with relevant suppliers.

Procurement Process:

- Develop and implement procurement strategies to optimise cost, quality and efficiency.
- Evaluate purchase requisitions and initiate the procurement process, ensuring compliance with company policies and regulations.
- Conduct price negotiations and review contracts to secure advantageous terms (w.r.t. mill orders, project related goods and price changes)
- Follow up on outstanding orders and keep an outstanding orders list that is regularly updated with feedback.
- Purchasing of all goods as per BOMs (Bill of Materials).
- Ensure material price list updates and regular distribution to the various teams.
- Ensure that all BOMs internal schedules are accurate and are updated timeously with any price changes

Trailer registrations:

- Assume responsibility for the registration and Licensing of completed trailers.
- Ensuring that all documentation is recorded and filed accurately for annual inspection/audit from NRCS.
- Overseeing inspections.
- Custodian of all trailer registration documents.

Quality Control:

- Collaborate with the Quality Assurance team to ensure that procured items met the required quality standards and trailers are manufactured in accordance with the relevant NRCS standards.
- Implement processes to inspect, question and verify received goods for quality and quantity to ensure compliance with NRCS requirements.
- Conduct annual supplier reviews as per quality system requirements.
- Admin, Documentation and Reporting
- Maintain accurate records of purchases, pricing and inventory levels.
- Maintain OEM price files and circulate to relevant internal customers.
- Capturing of purchase orders and ensuring that orders are authorised according to Company mandates, before orders are place.
- Ensure that all documentation is processed, authorised and filled in line with Company requirements and procedures.
- Ensure that all procurement admin processes are completed according to month end guidelines.

Compliance and Regulations:

- Stay updated with relevant laws, regulations, and industry standards related to procurement.
- Ensure compliance with legal requirements and company policies in all procurement activities.
- Ensure that local supplier BEE credentials are provided and updated according to internal requirements.

Imports and Exports:

- Completion of all required documentation for customs purposes.
- Direct dealing with freight forwarders arranging delivery/collection of all imports and exports.
- Ensure that all customs documents that are required for VAT purposes are obtained and sent to Finance in a timely manner.
- Ensure that all Import and Export requirements are met.

Skills:

- Ability to communicate effectively with internal and external stakeholders.
- Ability to produce accurate results within prescribed deadlines.
- Analytical thinker, deadline driven with a very strong work ethic.
- Ability to work independently and collaboratively in a team environment.
- Methodical and systems driven.
- Positive, self-motivated and confident approach to work and towards colleagues.
- Honest and Reliable.
- Emotional maturity and professional integrity.
- Quick learner.

Experience and Qualifications:

- 2-3 years relevant experience in a similar position essential.
- Relevant certificate / diploma in procurement or logistics will be advantageous.
- Strong negotiation and communications skills is essential.
- Attention to detail and accuracy in record-keeping is essential.
- Knowledge of basic accounting principles will be advantageous.
- Experience in a manufacturing environment (job costing) advantageous.
- Valid drivers licence
- Knowledge of SARS Customs Rules and Incoterms would be advantageous.

Computer Literacy:

- ·Working knowledge of Pastel Partner Accounting Package V19 advantageous.
- Intermediate knowledge in MS Excel - essential.
- Intermediate knowledge in other MS Office packages (e.g. Word, Outlook, Power Point, etc.)
- Intermediate knowledge of virtual programmes (e.g. MS Teams, etc.)

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