Invoicing Clerk
1 month ago
Job summary:
The Invoicing Clerk is responsible for managing invoicing and administrative tasks related to brokerage, transport, and
intercompany expenses. This role requires a high level of attention to detail, excellent organizational skills, and the ability tocollaborate effectively with internal and external stakeholders to ensure accurate record-keeping and timely payments
Key Responsibilities:
- Invoicing Brokerage:
- Prepare and process invoices related to brokerage services, ensuring accuracy and compliance with agreed-upon rates and terms.
- Maintain updated records of all brokerage transactions and communicate with the finance team to resolve any discrepancies.
- Transporter Goods Receipt Vouchers (GRVs):
- Capture and process transporter GRVs, ensuring all entries are complete and correctly allocated.
- Collaborate with the logistics and operations teams to ensure timely receipt and verification of transporter documents
- Sundry Expense Captures:
- Capture and process sundry expenses, ensuring all necessary approvals and supporting documents are attached.
- Record and track miscellaneous company expenses and ensure timely payment
- Credit Guarantee Correspondence:
- Manage correspondence with credit guarantee providers, ensuring proper documentation and follow-ups.
- Monitor the status of credit guarantees and update relevant departments on any changes
- Payment Packs Processing:Prepare and process payment packs, ensuring all documentation is accurate and complete.
- Collaborate with the finance team to facilitate timely payments to suppliers and service providers
- Intercompany Invoicing and Expense Capturing:Prepare and process intercompany invoices and expenses, ensuring compliance with internal policies.
- Reconcile intercompany accounts and address any discrepancies in a timely manner
Qualifications:
- Matric / Grade 12 Essential (non-negotiable)
- A qualification in finance, accounting, or a related field is an advantage
Experience:
- 2+ years of experience in an invoicing, accounts payable, or related administrative role.
- Experience in the transport, logistics, or brokerage industry is preferred
Skills and Competencies:
- Strong attention to detail and accuracy in data entry and record-keeping.
- Proficiency in Microsoft Office (especially Excel) and accounting software.
- Excellent communication skills, both verbal and written.
- Ability to work under pressure and meet tight deadlines.
- Strong organizational and time management skills.
- A proactive attitude and the ability to work independently and in a team
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