Senior Executive Assistant

3 weeks ago

Cape Town, South Africa Kupa Global Full time

Our client, a leading NGO based in the United Kingdom, is looking for an experienced senior Executive Assistant to work from their remote Cape Town office.

The role will support the NGO's COO; CKO; and CFO. As their EA you will ensure that they are working efficiently, collaborating effectively between themselves and the CEO, and delegating effectively to the Extended Leadership Team (ELT) – the 12 directors and assistant directors who report to the Chief Officers. Your main reporting line will be the COO.

You must be able to exercise discretion and diplomacy at all times, whilst dealing with the complexity and multiple demands made of the Chief Officers both internally and externally. Additionally, you must be able to prioritise, think independently and make decisions, alongside demonstrating exemplary discretion and organisational skills.

Requirements

As an EA to the team you will be supporting the Chief Officers to work effectively and efficiently to include:

- Extensive diary management, proactively managing calendars, and helping the Chief Officers to prioritise between them
- Booking all travel arrangements - including flights, trains, hotels, and taxis and adapting those arrangements where required
- Organising administrative tasks including booking meeting rooms, arranging team events, Leadership Team holiday management, minute taking, etc
- Maintaining a good understanding of the wider work of the Extended Leadership Team and planning framework to ensure consistency and continuity of leadership from the Chief Officers
- Collaborate closely with the CEO’s Executive Assistant , ensuring the Chief Officers are sighted on the CEO’s activity, to enable them to contribute and support as needed.
- Use tools including Office 365, Teams, SharePoint and CoPilot tools to support Chief Officers. Continually work to improve processes to drive automation and efficiency across the Chief Officers, and between them and the CEO, and the ELT.
- Conduct desk research and prepare any reports or documents as may be needed by any of the Chief Officers to deliver their roles and enable their teams to be as effective as possible

Problem Solving to include:

- Dealing with unforeseen/unexpected issues and managing changing priorties with limited guidance and with the confidence and understanding to act and make decisions
- Dealing with conflicting, confidential and often complex information with the ability to rapidly synthesise into options and or solutions

Project Management to include:

- The facilitation of specific projects/programmes of work to ensure that the Chief Officers are fully briefed at all times and fully present when required. This could include internal and external projects and programmes ranging from task and finish groups to long term collaborative endeavours

Communication and Engagement to include:

- Strong influencing skills to manage stakeholder expectations on behalf of the Chief Officers
- Upholding the company values, policies and procedures
- Ability to maintain high levels of confidentiality

To be successful in this role, you possess:

Knowledge

- Extensive knowledge of business administration, gained through a relevant qualification or experience
- Willingness to undertake training and development Skills
- Manage workload from several sources and manage expectations accordingly in a diplomatic and constructive manner
- Resilience and ability to work in a high paced environment
- Exemplary organisation, planning and decision making skills
- Excellent communication skills across multiple channels, organisational levels and with multiple stakeholders
- Ability to build personal credibility with stakeholders and colleagues
- Able to achieve desired outcomes through influencing others
- Proficiency in MS Office applications, including strong Word, Excel, Outlook, PowerPoint skills. Ability to learn new software and high level of digital/ IT literacy.
- Demonstrable problem solving skills and thrives on finding solutions to problems and not afraid to manage conflict
- Evidence of impeccable professional discretion and diplomacy skills
- Proven ability to successfully prioritise multiple work tasks to meet strict deadlines in line with the internal and external customer expectations
- Demonstrable research and analysis skills, with experience of gathering, summarising and presenting information for varying audiences.
- Excellent English writing, editing, grammatical, organisational, research and report presentation skills

Experience

- Proven and recent substantial experience performing varied, complex and confidential support to executive-level directors, ideally working as an Executive Assistant at C-suite/Board level in an international organization.
- Knowledge and experience of general PA/secretarial/administrative processes
- Experience with and a commitment to working with volunteers and/or volunteer led support groups
- Influencing and managing senior stakeholders on behalf of the CEO/Director level roles
- Experience taking minutes for Board and technical meetings, with an ability to grasp key information from wide- ranging discussions

Benefits

- Office Based Role (eventually will move to a hybrid set-up)
- Competitive Salary
- Medical Insurance Allowance

  • Senior Executive Assistant

    5 months ago

    Cape Town, South Africa MCI Jobs Full time

    POSITION OVERVIEW: **Job Title: Senior Executive Assistant** **Job Type: Permanent** **Location: Cape Town (Remote)** **Hours: US hours** We are seeking a highly organized, well established, and detail-oriented Senior Executive Assistant to join our remote team. As a Senior Executive Assistant, you will perform a variety of high-level administrative...

  • Senior Executive Assistant

    5 months ago

    Cape Town, South Africa MCI Military Recruitment Full time

    POSITION OVERVIEW: **Job Title: Senior Executive Assistant** **Job Type: Permanent** **Location: Cape Town (Remote)** **Hours: US hours** We are seeking a highly organized, well established, and detail-oriented Senior Executive Assistant to join our remote team. As a Senior Executive Assistant, you will perform a variety of high-level administrative...

  • Senior Executive Assistant

    5 months ago

    Cape Town, South Africa ValorVIP Full time

    POSITION OVERVIEW: **Job Title: Senior Executive Assistant** **Job Type: Permanent** **Location: Cape Town (Remote)** **Hours: US hours** We are seeking a highly organized, well established, and detail-oriented Senior Executive Assistant to join our remote team. As a Senior Executive Assistant, you will perform a variety of high-level administrative...

  • Senior Executive Assistant

    5 months ago

    Cape Town, South Africa MCI Careers Full time

    LOCATION: Remote Work-at-Home JOB TYPE: Full-Time POSITION OVERVIEW: **Job Title: Senior Executive Assistant** **Job Type: Permanent** **Location: Cape Town (Remote)** **Hours: US hours** We are seeking a highly organized, well established, and detail-oriented Senior Executive Assistant to join our remote team. As a Senior Executive Assistant, you will...

  • Executive Assistant

    5 months ago

    Cape Town, South Africa WiH Recruitment Full time

    Women in Healthcare (UK) are looking for an experienced Executive Assistant to provide support to senior management with organisation, scheduling, correspondence, human resources, and meetings. They will take responsibility and ownership of project management, deadline compliance, and important documents and files. This role is to support the Operations...

  • Senior Executive Assistant

    2 months ago

    Cape Town, South Africa Vulcan Recruit Full time

    **Job Title: Senior Executive Assistant** **Location: On-site (Full-time) - Southern Suburbs Cape Town (Claremont, Tokai, Westlake, Klein Steenberg, Oude Raapkraal)** **Salary**:Competitive salary based on experience** **Start date : ASAP** **Qualifications**: - A relevant diploma or degree in Business Administration, Secretarial Studies, or a related...

  • Executive Assistant

    5 months ago

    Cape Town, South Africa Believe Resourcing Full time

    **About our client**: Our client is a top-tier learning facility that provides students with exceptional opportunities for academic growth. **About the role**: The Executive Assistant directly answers to the CEO and ensures proper completion of all duties in accordance with policies and procedures. They will work alongside all members of the Senior...

  • Executive Assistant

    5 months ago

    Cape Town, South Africa Believe Resourcing Full time

    **About our Client**: Our client is a top-tier learning facility that provides students with exceptional opportunities for academic growth. **About the Role**: The Executive Assistant directly answers to the CEO and ensures proper completion of all duties in accordance with policies and procedures. They will work alongside all members of the Senior...

  • Executive Assistant

    2 months ago

    Cape Town, Western Cape, South Africa HR Genie Full time

    Executive Assistant OpportunityWe are seeking a highly skilled and experienced Executive Assistant to provide exceptional support to our senior leadership team. As a key member of our team, you will be responsible for managing calendars, emails, and diaries, as well as preparing presentations and making travel arrangements.Key Responsibilities:Provide...

  • Executive Assistant

    4 weeks ago

    Cape Town, Western Cape, South Africa Kupa Global Full time

    Job Title: Executive AssistantJob Summary:We are seeking an experienced Executive Assistant to provide high-level administrative support to our Chief Officers in Cape Town. The successful candidate will be responsible for ensuring the smooth operation of the office, managing complex calendars, and coordinating travel arrangements.Key Responsibilities:Diary...

  • Executive Assistant

    5 months ago

    Cape Town, South Africa Time Personnel Full time

    Job Overview **Date Posted**: Posted 3 hours ago **Location**: Cape Town, Western Cape **Job Title**: Executive Assistant **Education Level**: High School / Matric **Job Level**: Senior **Minimum Experience**: 5- 7 Years Executive Assistant job vacancy in Sea Point, Cape Town. Our client is looking for an experienced, pro-active, independent working...

  • Senior Executive Assistant

    4 weeks ago

    Cape Town, South Africa Kupa Global Full time

    Our client, a leading NGO based in the United Kingdom, is looking for an experienced senior Executive Assistant to work from their remote Cape Town office. The role will support the NGO's COO; CKO; and CFO.  As their EA you will ensure that they are working efficiently, collaborating effectively between themselves and the CEO, and delegating effectively to...

  • Senior Executive Assistant

    3 weeks ago

    Cape Town, South Africa Kupa Global Full time

    Our client, a leading NGO based in the United Kingdom, is looking for an experienced senior Executive Assistant to work from their remote Cape Town or Nairobi office. The role will support the NGO's COO; CKO; and CFO.  As their EA you will ensure that they are working efficiently, collaborating effectively between themselves and the CEO, and delegating...

  • OMF Executive Assistant

    4 weeks ago

    Cape Town, South Africa Old Mutual Full time

    Old Mutual is a firm believer in the African opportunity and our diverse talent reflects this. Job Description We are seeking a highly motivated and organized Executive Assistant to support our senior executive team. The ideal candidate will be a proactive individual with exceptional organizational skills, capable of managing multiple priorities with a...

  • Executive Assistant

    5 months ago

    Cape Town, South Africa Balance Virtual Assistance Full time

    Job Title: Executive Assistant Company: Balance VA Location: Remote Monthly salary: R12000 - R15000 Balance VA is seeking a dynamic and highly organised Executive Assistant to join our team. You will play a pivotal role in supporting our senior management team, in a wide range of autonomous functions, including Business Development. This is a fully...

  • Executive Assistant to CEO

    7 months ago

    Cape Town, South Africa Juru Holding (Pty) Ltd Full time

    An exciting opportunity to support the CEO and other senior team members of a fast-paced organization. My client is seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive administrative support to the CEO and other executives. You will work closely with the CEO and leadership team to coordinate meetings, manage busy...

  • Personal Assistant

    5 months ago

    Cape Town, South Africa Time Personnel Full time

    **Job Overview**: **Date Posted**: Posted 4 hours ago- **Location**: Cape Town, Western Cape- **Job Title**: Personal Assistant (Executive Assistant)- **Education Level**: High School / Matric- **Job Level**: Senior- **Minimum Experience**: 5- 7 Years**Personal Assistant (Executive Assistant) - Green Point, Cape Town.**: Do you enjoy dealing with high-end...

  • Executive Assistant to Coo

    5 months ago

    Cape Town, South Africa Tych Business Solutions Full time

    Requirements: - Travel arrangements - 2 years as an executive assistant to senior management in a Hospitality environment - Must have a keen interest in hospitality, business acumen, finance etc. Application Question(s): - Are you based in Cape Town? - Do you have hospitality experience? **Experience**: - Executive Assistant: 2 years (preferred)

  • Executive Assistant

    1 month ago

    Cape Town, Western Cape, South Africa VHRS Full time

    Job Title: Junior Executive AssistantAt VHRS, we are seeking a highly skilled and organized Junior Executive Assistant to provide administrative support to our Founders and senior team members.Key Responsibilities:Provide high-level administrative support to the Founders and senior team members, including organizing and coordinating internal and external...

  • Executive Personal Assistant

    1 month ago

    Cape Town, South Africa HotelJobs.co.za Full time

    The position of Executive Personal Assistant is available to work directly with the CEO of this hospitality entity. You will be responsible for supporting the planning, administration, communication, reporting and following up the CEO's needs and undertaking various tasks to support his vision and strategy. **Responsibilities**: - Calendar management:...