Office Coordinator

7 days ago


Johannesburg, Gauteng, South Africa Pangea Professional Services Full time
Position Overview

The Administrative Coordinator at Pangea Professional Services plays a pivotal role in streamlining office operations and supporting executive management. This position requires excellent organizational skills and the ability to multitask effectively in a fast-paced environment. As an Administrative Coordinator, you will be responsible for day-to-day administrative tasks, improving office efficiency, and assisting in project management activities.

Key Responsibilities

- Provide executive support by managing schedules, arranging meetings, and coordinating travel logistics.
- Prepare and edit reports, presentations, and other documents as needed.
- Act as the primary point of contact for internal and external communications.
- Assist in project management by tracking deadlines and ensuring stakeholders are informed of progress.
- Organise and maintain office filing systems and databases, ensuring accurate and up-to-date records.
- Manage office supplies inventory and coordinate maintenance for office equipment.
- Support the team in other administrative tasks as assigned to enhance overall productivity.

Health and Safety Responsibilities: In addition to your administrative duties, you will also play a key role in ensuring a safe and healthy work environment. This includes:

- Implementing and maintaining health and safety policies and procedures.
- Conducting regular safety inspections and risk assessments.
- Coordinating health and safety training sessions for staff.
- Ensuring compliance with all relevant health and safety regulations.
- Responding to and addressing any health and safety concerns or incidents promptly.

Your commitment to health and safety will help create a secure and productive workplace for all employees.

Requirements

Education and Experience Requirements

- High school diploma or equivalent; an associate or bachelor's degree in business administration is preferred.
- 3-5 years of experience in an administrative role, preferably in a corporate environment.

Technical Skills

- Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
- Experience with project management tools and CRM software.
- Ability to learn new software and tools quickly.

Personal Attributes

- Excellent interpersonal and communication skills, both written and verbal.
- Strong organizational and time management skills with a high level of attention to detail.
- Ability to work independently and collaboratively within a team.
- Proactive problem-solving skills and adaptability to changing priorities.
- Professional demeanor and a customer-focused attitude.
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