Administrative Support Specialist
16 hours ago
We are seeking an organized and detail-oriented Administrative Support Specialist to join our team at SAOTA in Western Cape, Cape Town.
Estimated Salary: R250,000 - R350,000 per annum based on experience.
About the Role:The successful candidate will be responsible for providing administrative support to our team, ensuring seamless day-to-day operations. Key responsibilities include:
- Greeting and welcoming visitors and staff, providing exceptional customer service
- Managing courier collections, deliveries, and document/sample distribution efficiently
- Maintaining a tidy and well-stocked reception area, including the boardroom
- Handling phone calls effectively, screening, forwarding, and taking accurate messages
- Administering the boardroom booking system, managing equipment, and supplies
- Distributing mail, handling sick/late notifications, and issuing visitor badges
- C coordinating client lunches and monitoring visitor access for security purposes
- Providing administrative support as needed, such as typing and filing tasks
To succeed in this role, you should possess:
- A friendly, outgoing, and professional demeanor
- The ability to thrive in a fast-paced environment and handle challenges confidently
- Excellent verbal and written communication skills
- Strong multitasking, time management, and problem-solving abilities
- High attention to detail and organizational skills
- Punctuality, reliability, and adaptability with a willingness to adjust working hours
- Proficiency in using computer systems and office technology
- The ability to build strong relationships and work collaboratively within a team
We are looking for a self-starter who can:
- Take initiative and see the bigger picture
- Act professionally, ethically, and responsibly in all interactions
- Provide excellent client management and communication skills
- Thrive in a fast-paced environment and enjoy multitasking
SAOTA is a dynamic organization offering a supportive work environment and opportunities for growth and development.
Required Qualifications: Relevant qualifications and experience in administration or a related field.
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