High-Level Administrative Support Associate

2 weeks ago


Midrand, Gauteng, South Africa Optimal Growth Technologies Full time

Key Responsibilities:

  • Executive Support:
    • Manage calendars, schedule meetings, and coordinate travel arrangements for senior executives.
    • Screen and prioritize emails, phone calls, and requests, ensuring only essential matters reach executives.
    • Prepare and edit documents, reports, presentations, and correspondence as needed.
    • Manage tasks and deadlines, ensuring priorities are met.
  • Meeting and Event Coordination:
    • Schedule and coordinate high-level meetings, ensuring agendas, briefing materials, and follow-up tasks are prepared and tracked.
    • Organize internal and external events, including conferences, team meetings, and client functions.
    • Take meeting minutes and ensure follow-up on action items.
  • Communication and Liaison:
    • Serve as the primary point of contact between executives, internal teams, and external stakeholders, including clients and partners.
    • Build and maintain strong relationships with other executive assistants, department heads, and key stakeholders.
    • Ensure confidentiality and handle sensitive information with discretion.


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