High-Level Administrative Support Associate
2 weeks ago
Key Responsibilities:
- Executive Support:
- Manage calendars, schedule meetings, and coordinate travel arrangements for senior executives.
- Screen and prioritize emails, phone calls, and requests, ensuring only essential matters reach executives.
- Prepare and edit documents, reports, presentations, and correspondence as needed.
- Manage tasks and deadlines, ensuring priorities are met.
- Meeting and Event Coordination:
- Schedule and coordinate high-level meetings, ensuring agendas, briefing materials, and follow-up tasks are prepared and tracked.
- Organize internal and external events, including conferences, team meetings, and client functions.
- Take meeting minutes and ensure follow-up on action items.
- Communication and Liaison:
- Serve as the primary point of contact between executives, internal teams, and external stakeholders, including clients and partners.
- Build and maintain strong relationships with other executive assistants, department heads, and key stakeholders.
- Ensure confidentiality and handle sensitive information with discretion.
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