Corporate Governance and Secretarial Services Administrator

1 month ago

Cape Town, Western Cape, South Africa Stonehage Fleming Full time

Job Summary

The role of Corporate Governance and Secretarial Services Administrator at Stonehage Fleming involves providing professional services to corporate clients. Key responsibilities include managing client relationships, project management support, coaching junior team members, and ensuring timely delivery of client requirements.

Working Relationships

The incumbent works within the Corporate Services area and reports to the Manager Corporate Governance and Secretarial Services, based in Cape Town.

Key Responsibilities:

  • Administration responsibilities: work with Customer Relationship Managers to manage client matters, provide support for client transactions, liaise with clients, and adhere to listing requirements.
  • Liaise with clients, taking responsibility for being the immediate point of contact for allocated client relationships.
  • Adhere to the listing requirements for all listed and debt-listed clients, primarily in South Africa, and informed by international business law where necessary.
  • Organise and prepare standard shareholder resolutions.
  • Co-ordinate client board meetings and prepare board meeting materials.
  • Assist with the client onboarding process, managing the workflow and associated requirements.
  • Evaluate and maintain all statutory and administrative records.
  • Maintain the corporate calendar for allocated structures and ensuring calendar events/requirements are dealt with on a timely basis.
  • Arrange payment of fees and expenses in line with contracts with vendors and suppliers.
  • Work alongside the AML/KYC team and Business Compliance Officer on periodic due diligence.

Qualifications and Experience

  • Have a minimum of 3 – 5 years' relevant experience in the administration of companies, with experience in carrying out Corporate Secretarial duties for listed companies preferable.
  • Thorough understanding of company law and the principles of commercial contracts.
  • Hold relevant experience in administration of Private Equity and Debt (regulated and unregulated structures), with exposure to the work of auditors and accountants a benefit.
  • Have a Corporate Secretarial qualification.
  • Recognised diploma or other relevant financial services qualification preferred.
  • Education to a minimum of degree level in Law, Financial Services or Accountancy.

Competencies, Skills and Behaviours

  • Fluent in English, both written and spoken.
  • Able to structure work logically and efficiently in a high-pressure environment.
  • Strong adherence to risk culture.
  • Excellent communication skills, written and verbal, with the ability to draft documents and understand contracts.
  • Proactive, solution-focused with proven analytical and problem-solving abilities.

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