Program Administrator Key Position

2 months ago


Johannesburg, Gauteng, South Africa Hedz recruitment solutions Full time
Job Title: Key Program Administrator

Hedz recruitment solutions is seeking a highly skilled Key Program Administrator to join our team. The successful candidate will be responsible for preparing draft construction tenders, formatting bills of quantities, and compiling and maintaining library particular specifications.

  • Key Responsibilities:
  • Prepare draft construction tenders and finalise with input from technical personnel
  • Format bills of quantities for printing and inclusion in tender documentation
  • Compile and maintain library particular specifications (civil, mechanical, and electrical)
  • Ensure policy and procedures are implemented and adhered to
  • Continually ensure compliance of ISO requirements are met and maintained
  • Ensure contractors' compulsory documentation is up to date
  • Purchase orders
  • Prepare letters for the appointment of specialist service providers
  • Request for quotations (geotech, OHS, survey, environmental, etc.)
  • Request for approvals (time claims, provisional sums, compensation events, etc.)
  • Notification in terms of engineer's representative appointment
  • Assist in risk reduction registers (NEC3)
  • Ensure wayleaves are timeously updated and advise on renewals
  • Regularly review and advise supervisor of all relevant standards and government compliance pertaining to assigned projects
  • Provide administrative assistance to project manager and technical principles
  • Compile close-out reports (with supporting documentation)
  • Draft monthly MIG reports
  • Draft monthly progress reports/status reports
  • Monthly EPWP labour monitoring (reports and supporting documents)
  • Formatting of technical proposals, inception and design reports
  • Compiling of monthly project steering committee (PSC) reports
  • Maintain electronic and hard copy filing system (and updated as-and-when required)
  • Complete online Sci-Forma timesheets and manage project-related issues raised
  • Monitor and manage the submission and filing of site photos, EPWP labour reports, CoC, sureties, and warranties
  • Construction/performance guarantee
  • Time-sensitive contractual documentation such as tax pin, B-BBEE, COIDA, etc.
  • Assist in ISO labels & files & registers
  • Filing with relevant family code
  • Maintain electronic file system and hard copy files in terms of ISO regulations
  • Formatting bill of quantities: item numbers corresponding to sectional and final summaries
  • Add and fix proper formulas, spelling, and spacing
  • Correcting references within BoQ
  • Combining series of disciplines BoQs for tender purposes
  • Compile CVs according to bid requirements
  • Prepare all supporting documentation for personnel
  • Keep personnel experience tables up to date
  • Copy, scan, bind, and package bid once complete
  • Capture and update vendor database for service providers and suppliers

Requirements:

  • 10 years of experience in engineering consulting companies
  • Proficiency in MS Office Suite and Adobe Acrobat
  • Ability to work overtime as and when required
  • Must be organised, diligent, precise, and exact in task execution
  • Proactive, ability to multi-task, and positive attitude and problem solver
  • Capability to lead

Working Requirements:

  • Administrative staff in bids and compliance unit

Language:

  • English and Afrikaans

Salary:

R25 000 per month



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