Associate Bid Specialist

9 hours ago

Sandton, South Africa Dimension Data Full time
Job Title: Associate Bid Specialist

Are you looking for a challenging role that involves researching and identifying potential acquisition targets, as well as sourcing suitable vendors to support the business? As an Associate Bid Specialist at Dimension Data, you will be responsible for managing bids of various types within both the Information Technology (IT) division and the Acquisition team.

Key Responsibilities:
  • Research and identify potential acquisition targets and suitable vendors to support the business
  • Manage bids of various types within both the IT division and the Acquisition team
  • Liaise with partners on proposals from prospective suppliers to ensure they are a good fit for our business
  • Identify key requirements to source high-quality solutions at competitive prices
  • Support sales teams with proposal processes, including review, response preparation, approval monitoring, and final submissions
  • Review and analyse tender documents for an understanding of bid response, requirements, and terms and conditions
  • Lead tender, proposal meetings, and kick-off calls to establish strategy, timelines, and deliverables plan
  • Build proposal documents according to the requirements in each tender request and in alignment with company-established style guidelines and messaging
  • Write initial draft Cover Letters and Executive Summaries leveraging Sales inputs from the deal strategy while utilizing approved templates
  • Responsible for helping ensure that the broader team delivers timely, accurate, high-quality documents that are customized to meet the needs and expectations of internal and external clients
  • Ability to coach sales teams and subject matter experts in persuasive writing and proposal best practice
  • Coordinate and review/edit proposal input from a variety of stakeholders, contributions from sales, marketing, product teams, finance, commercial, legal, and delivery teams
  • Convert customer documents into formats required for Tender submission
  • Coordinate with various internal groups, including sales, service delivery, client engagement, marketing, legal, compliance, and finance to develop the components of the proposal
  • Ensure final product meets Tender specifications, internal approvals, and final submission deadline
  • Ensure company policies and procedures regarding review, approval, and signature authority are followed during the bid process
Requirements:
  • Project management and organizational skills, with the ability to manage concurrent projects and tasks while meeting competing deadlines
  • Mastery in Microsoft Word (tables, formatting, fonts, graphics, etc.)
  • Advanced in Microsoft PowerPoint (tables, formatting, fonts, graphics, etc.)
  • Excellent verbal and written communication skills, plus strong proofreading skills
  • Ability to work under tight deadlines with the flexibility to work on several projects concurrently
  • Adaptable and flexible; composed under pressure while managing competing demand
  • Ability to interact professionally and establish relationships across all levels of the organization
  • Communicate and influence at a senior level with internal stakeholders
  • Experience researching and collaborating with subject matter experts to write and edit compelling proposals that are customized to the needs of the client
  • Experience mentoring, training, and guiding team members through project requirements and milestones
  • Ability to work independently through a project with minimal supervision

Dimension Data is a leading provider of IT services and solutions. We are committed to delivering exceptional service and value to our clients. If you are a motivated and experienced professional looking for a new challenge, we encourage you to apply for this exciting opportunity.

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