Telecommunications Operations Coordinator

2 weeks ago

Midrand, Gauteng, South Africa Optimal Growth Technologies Full time
Executive Personal Assistant Job Description

Optimal Growth Technologies is seeking a skilled and experienced Executive Personal Assistant to provide high-level administrative support to senior executives within the company.

Key Responsibilities:

  • Proactively manage executive calendars, schedule meetings, and coordinate travel arrangements to ensure efficient operation of the executives office.
  • Screen and prioritize emails, phone calls, and requests, ensuring only essential matters reach the executive.
  • Prepare and edit documents, reports, and presentations as required, utilizing excellent organizational and multitasking skills.
  • Manage executive tasks and deadlines, ensuring priorities are met and projects are completed on time.

Meeting and Event Coordination:

  • Schedule and coordinate high-level meetings, ensuring agendas, briefing materials, and follow-up tasks are prepared and tracked.
  • Organize internal and external events, including conferences, team meetings, and client functions, showcasing excellent communication and problem-solving skills.
  • Take meeting minutes and ensure follow-up on action items, maintaining a high level of professionalism and discretion.

Communication and Liaison:

  • Serve as the primary point of contact between the executive, internal teams, and external stakeholders, including clients and partners.
  • Build and maintain strong relationships with other executive assistants, department heads, and key stakeholders, fostering a collaborative and supportive work environment.
  • Ensure confidentiality and handle sensitive information with discretion, upholding the highest standards of professionalism and integrity.

Project Management and Reporting:

  • Assist with special projects, research, and data collection to support business initiatives, leveraging strong analytical and problem-solving skills.
  • Track the progress of ongoing projects and provide status updates to the executive, ensuring timely completion and effective communication.
  • Prepare periodic reports on business performance, including dashboards, KPIs, and budget tracking, providing valuable insights and recommendations for improvement.

Core Competencies and Skills:

  • Excellent verbal and written communication skills, with the ability to adapt to different audiences and situations.
  • Strong organizational skills, with the ability to manage multiple tasks and priorities efficiently, maintaining a high level of accuracy and attention to detail.
  • Ability to work under pressure in a fast-paced, dynamic telecommunications environment, with a keen understanding of the industry's dynamic nature.
  • High level of confidentiality, professionalism, and discretion, with the ability to handle sensitive information and maintain confidentiality.
  • Strong interpersonal skills and the ability to build relationships with key stakeholders, including clients and partners.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with experience in project management tools and software.
  • Proven experience as an Executive Assistant or Personal Assistant, ideally within the telecommunications or technology industry, with a degree or diploma in Business Administration, Office Management, or a related field.

Key Performance Indicators (KPIs):

  • Efficiency in managing executive calendars and scheduling.
  • Accuracy and timeliness of meeting coordination and communication.
  • Effectiveness in managing and tracking projects and follow-ups.
  • Professionalism in handling sensitive and confidential information.

Optimal Growth Technologies offers a competitive salary, comprehensive benefits package, and opportunities for professional growth and development. If you are a highly skilled and experienced Executive Personal Assistant looking for a new challenge, please submit your application today.

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