Executive Support Professional

1 week ago

Midrand, Gauteng, South Africa Capital Recruit Full time
Job Overview:

Capital Recruit is seeking an exceptional Executive Support Professional to provide comprehensive support to our CEO.

Key Responsibilities:
  • Schedule and manage appointments, meetings, and conference calls for the executive.
  • Coordinate travel arrangements, including flights, accommodations, and transportation.
  • Screen and manage incoming emails, phone calls, and correspondence.
  • Draft and edit emails, reports, memos, and other documents on behalf of the executive.
  • Maintain clear and organized records of all communications.
  • Prepare meeting agendas, materials, and presentations as required.
  • Attend and record minutes during executive meetings, ensuring timely distribution.
  • Coordinate logistics for meetings, including room bookings and catering.
  • Manage and maintain confidential files and documents, ensuring accessibility and security.
  • Conduct research and gather information as needed for projects and reports.
  • Maintain contact databases and update relevant information regularly.
  • Process and reconcile travel and expense reports for the executive.
  • Monitor and track expenses to ensure they align with the budget.
  • Handle general administrative tasks such as photocopying, filing, and data entry.
  • Assist with special projects and initiatives as requested by the executive team.
  • Prioritize and manage multiple tasks simultaneously to meet deadlines.
Qualifications and Requirements:
  • Bachelor's degree preferred.
  • Proven experience as an executive assistant or in a similar role.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent communication and interpersonal skills.
  • Strong organizational and time-management abilities.
  • Discretion and the ability to handle sensitive information with professionalism.
  • Attention to detail and a proactive approach to problem-solving.
  • Adaptability and the ability to work effectively in a fast-paced environment.

We offer a competitive salary range of $60,000 - $80,000 per year, depending on experience.

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