Administrative Support Professional

2 weeks ago

George, Western Cape, South Africa Sydsen Full time
{"Key Responsibilities": "Key Responsibilities:
  • Operate the switchboard for all incoming calls and manage the reception area for visitors and deliveries.
  • Answer switchboard calls, take messages, and distribute them to the appropriate personnel.
  • Welcome visitors in the reception area.
  • Issue job numbers and open files, updating job numbers in the computer system.
  • Handle all filing related to the reception area.
  • Schedule meetings on the Outlook Calendar.
  • Archive files as needed.
  • Support other administrative staff with typing documents and creating spreadsheets.
  • Arrange courier services as required.
  • Support other administrative staff with overflow work.
  • Capture online Certificates of Compliance (COCs).
  • Organize kick-off meetings for projects.
  • Take minutes and follow up on outstanding tasks from kick-off meetings.
  • Prepare quotes using the accounting system.
  • Manage stationery and office supplies (ordering, issuing, and budgeting).
  • Perform other clerical duties, such as filing and photocopying, as needed.
", "Requirements": "Requirements:
  • Matric qualification.
  • A qualification in Finance or Administration is advantageous.
  • Computer literate (Windows, Word, Outlook, and Excel intermediate level).
  • Strong communication and administration skills.
  • Friendly demeanor and excellent communication abilities.
  • Attention to detail.
  • Good numerical skills.
  • Ability to cope with pressure.
  • Experience working in construction or contractor offices is beneficial.
", "Job Overview": "Job Overview: Our client is seeking a detail-oriented Receptionist/Office Administrator to join their team in George, Western Cape. The ideal candidate is a friendly, people-oriented individual who can remain calm in challenging situations. Reliability and a strong ability to work as part of a team are essential, along with the capability to prioritize and manage daily tasks with accuracy and efficiency.", "Job Summary": "Job Summary: Sydsen is looking for an Administrative Support Professional to provide a high level of support to the team. If you are a motivated individual with a passion for administration and customer service, we encourage you to apply for this opportunity.", "About the Role": "About the Role: The Receptionist/Office Administrator will be responsible for operating the switchboard, managing the reception area, and providing administrative support to the team. The ideal candidate will have excellent communication and administration skills, as well as the ability to work well under pressure.", "Company Overview": "Company Overview: Sydsen is a dynamic company that values its employees and provides a supportive work environment. We are committed to delivering high-quality services to our clients and are seeking a skilled Administrative Support Professional to join our team.", "Why Work for Us": "Why Work for Us: At Sydsen, we offer a competitive salary and benefits package, as well as opportunities for career growth and development. We are a fun and dynamic team that values its employees and provides a supportive work environment.", "Location": "George, Western Cape", "Language": "en"}

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