Payroll Coordinator
2 months ago
Automate tasks for employee loading and termination on Sage 300, ensuring seamless payroll processes. Set up payroll employee defaults, including Masterfile and Payroll System configurations. Maintain accurate employee lists and generate reports, with automation to streamline tasks. Verify banking details for Faheema's approval and maintain the Banking folder. Load new employees on ESS and ERS Biometric Clocking system for efficient time tracking. Monitor ERS daily for attendance and send reminders to team leaders and business heads. Process monthly payroll within the 20th-last working day timeframe, with automation for efficiency. Issue payslips to employees and address payroll queries in a timely manner. Verify payroll before manager loads onto bank, ensuring accuracy. Scanning and filing payroll documents, including confirmation of employment and UI19 requests. Check emails for urgent requests from clients, COEs, and UI19s, saving relevant documents to the ditto folder, including placement forms. Attend team meetings for upcoming contracting and save leave notes sent via email into the payroll folder.
Suitable Candidate Specifications:
- Excellent listening skills for effective communication and problem-solving.
- A willingness to problem-solve and think critically.
- Strong verbal and written communication skills for clarity and effectiveness.
- Resilience to handle customer complaints and maintain a professional demeanor.
- Ability to work collaboratively as part of a team.
- Self-discipline and proactivity in managing workload and tasks.
Competencies:
- Proficiency in Microsoft Word for document creation and editing.
- Strong Excel skills for data analysis and management.
- Attention to detail for accuracy in payroll processing and document management.
- Ability to work under pressure during payroll periods.
- Ability to work extended hours during payroll time as needed.
- Excellent telephone and email etiquette for effective communication.
Qualifications & Experience:
- Matriculation certification.
- Minimum 3 years of experience with Sage 300.
- Minimum 3 years of payroll experience.
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